Medical Library Association Inc.

“Classes of Membership A. The classes of membership shall be Voting and Nonvoting. B. The subclasses of Voting Members shall be Active and Institutional. Active Members shall be persons who at the time of qualification were actively engaged in, retired from, or interested in professional library or bibliographic work, or a health or information sciences profession. Institutional Members shall be libraries of the health sciences or professions or schools of library and information science. The authorized representative of an Institutional Member shall be any person designated in writing by the institution at the time of payment of dues, unless otherwise and later designated in writing by the institution at least five weeks before the Annual Meeting or distribution of ballots in which the representative is to vote. Elections A. Ballots, accompanied by the required biographical data, photographs, and statements of aims, shall be distributed to the voting membership by Headquarters not later than nine weeks prior to the Annual Meeting and received at Headquarters by the date previously announced for counting ballots, which shall be at least three weeks after ballots are distributed. Ballots received after the date announced for counting shall be destroyed. B. Candidates for President-Elect shall be declared elected upon receiving a majority of the votes cast. Where there are more than two candidates, a plurality shall elect. Candidates for the positions of Director and member of the Nominating Committee receiving the highest number of votes for the number of vacant positions shall be declared elected. If a tie occurs, selection from among the tied candidates shall be by lot.”

“Annual Meeting The Association shall hold annually a regular meeting of the members for the transaction of general business. Except as otherwise stated in these Bylaws, Voting Members at the Annual Meeting shall be the final authority in governing the Association. Voting Body The voting body of the Annual Meeting or of a special meeting shall consist of all Voting Members who are in good standing and who are present at the business meeting. One person may cast two votes only if eligible as an Institutional Representative and also as an Active Member.”

“The completed final version of Form 990 is emailed to each board member on the Finance Execuctive Committee. This group is comprised of the MLA President, Treasurer, Executive Director and Director of Financial and Administrative Services.”

“Medical Library Association Disclosure Policy The Medical Library Association (MLA) requires affiliation/financial disclosure for any member of the MLA Board of Directors, committee chairs and chair-elects, liaisons to other organizations, authors who write for MLA publications, and instructors/presenters at MLA sponsored events and activities (know as "above-mentioned group"). MLA's disclosure policy is intended to protect all parties involved from any potential conflict of interest that may arise by serving/working with any programs and services. The intent of this disclosure policy is not to prevent people with significant financial or other relationships from serving in official capacities, writing, or presenting, but to provide decision-makers and participants with the information to form their own judgments in regard to exposition or conclusions reached in presentations, courses, publications, etc. Members of the above-mentioned group must prominently state all disclosure information for each activity. In the case of presenters, authors, or instructors, failure to disclose affiliations or financial arrangements may result in denial of MLA CE contact hours for the instructor's course, cancellation of the CE activity, and/or denial of instructor/presenter honorarium or author royalties. Affiliation/Financial Disclosure A conflict of interest may be considered to exist if a member of the above-mentioned group is: 1. Serving as an officer or director of another nonprofit organization in the general areas of interest to MLA. 2. Receiving compensation (e.g., consulting fees, speaking or writing honoraria, grant funds, research fees, salary, or other financial or material support, etc.) from a company offering products or services related to the interests of MLA. 3. Doing business with MLA or having a personal business interest in any company or organization doing business or wishing to do business with MLA. The users and/or participants in MLA programs and services must be made aware of any affiliations or financial arrangements between members of the above-mentioned group and a grantor and/or an organization(s). Any affiliation or financial arrangement that may cause embarrassment to MLA, members of the above-mentioned group, a grantor, or an organization, or could be perceived as unethical, must be disclosed. MLA will inform users and/or participants of any affiliations or financial arrangements of members of the above-mentioned group through appropriate means.”

“MLA maintains a Salary Ranking and Classification System to guide salary administration. The plan is reviewed and approved annually by the board of directors with the business plan. Staff salary ranges are reviewed in the context of relevant industry salary survey data such as the data provided by ASAE and Association Forum. The Executive Director is reviewed annually in February by the MLA president with input as appropriate from the executive committee, full board and members. The director of financial and administrative services, similar to other manager level staff, has a formal review by the Executive Director at mid-year and at year-end. All decisions are contemporaneously documented in the board minutes.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request pursuant to the period of disclosure indicated by IRC section 6104(d).”