Fort Wayneallen County Convention

“The 990 is prepared by our independent auditor. It is reviewed for accuracy by the office manager and president/ceo. It is then reviewed by the board treasurer. The 990 is then made available for board members for their review before filing.”

“It shall be the policy of the board of directors, to require that each board member and employee, at the time of taking the position and each year thereafter, to disclose, in writing, (conflict of interest letter - form ci-1) to the president, a list of all business or other organizations with which he/she is an officer, member, owner, or employee, or for which he/she acts as an agent, with which the organization has or might reasonably in the future, enter into a relationship or transaction which the board member or employee would have conflicting interest. At such time, if any matter should come before the board of directors in such a way as to give rise to a conflict of interest, the affected member or employee shall make known the potential conflict, and if advisable, withdraw from the meeting for so long as the matter shall continue under discussion, except to answer any questions that might be asked of him/her. Should the matter be brought to a vote, the affected board member or employee shall not vote on it. In the event that when advisable, he/she fails to withdraw voluntarily, the president shall require that the affected board member or employee remove himself/herself from the room during the discussion and vote on the matter. If the matter is the item of business for which a special meeting was called, the affected board member or employee shall not be counted to establish a quorum, nor shall participate in the deliberation or the vote on it. No "presumption of guilt" is created by the mere existence of a relationship with outside firms. However, if an employee or board member has any influence on transactions involving purchases, contracts, or leases, it is imperative that he or she disclose to an officer of the organization as soon as possible the existence of any actual or potential conflict of interest so that safeguards can be established to protect all parties.”

“The compensation process of the top management official or the organization's ceo includes an annual performance review by the board chair. At that time salary is negotiated and compared to a competitive set from our national organization (destination international aka di). The salary is approved by the executive committee. As part of the budgeting process, the salary is approved by the board.”

“In regards to the compensation process for other officers or key employees, the decision on salary and raises is determined by the executive committee with the input of the president and findings through a compensation benefit survey completed by destination international.”

“Information is available upon request.”

“The corporation is a joint effort between governmental entities and the business community to pool their resources to fund a broad-based promotion and sales effort to promote the historic, cultural, arts, convention, and trade show activities and facilities of the community. The corporation provides the general public with brochures and information on local attractions, events, activities of charitable groups,organizations and festivals. It also promotes the utilization of public convention centers, trade show halls, museums, zoos, parks and recreational areas. Visit fort wayne disseminates information to new residents and potential residents, and responds to general inquiries concerning the community's population, business opportunities, educational and health facilities and government. The corporation collects, prepares,prints and disseminates historical and cultural information to educate the general public on the assets, desirability and liability of the community for either a tourist or future resident. The corporation operates a public information center. Information clerks staff the center to handle the inquiries of the general public. In addition, numerous brochures are distributed on behalf of charitable organizations and public attractions. Seminars, educational training and promotional literature are produced to enhance the awareness of the community. Information can also be obtained at visitfortwayne.com. No other entity, public or private, performs these tasks. The corporation conducts these activities daily to the extent financial resources permit. Financial resources are based solely on contributions from public entities, businesses and individuals. No governmental authority or body has jurisdiction over the corporation.”