Indiana CIVIL Liberties Union Inc

“Under the terms of the organization's bylaws, the organization has one class of members with each member being entitled to one vote. Proxy voting is not permitted. All members shall be invited to an annual board of directors meeting where members shall consider and act upon any matter properly raised consistent with the bylaws. Special meetings of the members may be called by the president of the board of directors if at least ten percent of all members sign, date, and deliver to the secretary of the board of directors a written demand for a special meeting. In lieu of a special meeting of members, the board of directors may submit the matter to the membership for a vote by written or electronic ballot. The board shall consist of not more than twelve regional directors, nine at-large directors, and nine board-appointed directors. Twelve regional directors shall be elected to three-year terms by the members on a regional basis. Nine directors shall be elected to three-year terms by the membership at large. Up to nine board appointed directors shall be elected to three-year terms by the board of directors. The board of directors shall be required to act upon any proposed amendment to the bylaws submitted by written petition of at least 10% of the members of the organization. The amendment is considered adopted if a majority of members vote on the referendum, and at least two-third of those voting favor the amendment.”

“See response to form 990, part vi, section a, line 6 above.”

“See response to form 990, part vi, section a, line 6 above.”

“Form 990 is sent to the organization's financial manager and the executive director for review. After satisfactory reviews are completed internally, the form 990 is reviewed by the finance committee. After the finance committee reviews and approves the form 990, the full board is provided with a copy of the form 990 prior to filing and informed of the finance committee's approval.”

“Board members and key employees are required to complete a "conflict of interest" form annually, which is distributed by the human resources department. The organization regularly monitors its conflict of interest policy and forms. If a board member has a conflict, the board member cannot vote on the issue.”

“Salary of the executive director is reviewed by the board of directors and approved annually. Salary level is based on a board-approved salary scale. Positions are slotted according to the required responsibilities of the position and the skills, knowledge, experience, and abilities necessary to perform the job.”

“The governing documents, conflicts of interest policy, and financial statements are available upon request.”

“The finance committee assumes responsibilities for oversight of the review of the organization's finacial statements and selection of independent accountants. The process has not changed during the year.”