Delta Tau Delta Fraternity

“Changes to constitution and bylaws: the following changes to the bylaws were made during the year. Simplified the officer structure from 5 roles (president, vice president, second vice president, treasurer, secretary) to 3 elevated roles: chairman, vice chairman, and treasurer. Evolved from a small board comprised of fixed 5 roles with tactical responsibilities to a larger board of 11 members comprised of general (6), and student (1) directors, in addition to the chairman of the educational foundation and three officers. Shifted general director elections online, updated eligibilty and term limits. Evolved from 5 divisions to a flexible number of 10 or more "regions" led by regional governors. The undergraduate council (ugc) became a bod committee, chaired by the student director. Consolidated 18 operational committees into 8 committees that drives organizational strategy. Recognized c&b to align with modern governance principles. Maintained quintessential content in the constitution while shifting operational contect to the bylaws to promote agility. Resolves various hygienic issues.”

“Classes of members or stockholders: the fraternity is composed of members in good standing who have been duly initiated into undergraduate chapters established at various colleges and universities in the united states and canada. A biennial general convention of members and delegates (karnea) is the legislative session of the fraternity. The karnea delegate body is formed of 2 undergraduate voting delegates elected from each undergraduate chapter, 1 voting alumnus or member of each chapter's alumni advising team, and 1-2 voting delegates elected from each chartered and operating alumni chapter (depends on chapter size). Karnea delegates (1) elect the fraternity's board of directors (president, vice president, second vice president, treasurer, and secretary) which is the principal administrative body of the fraternity as to all its corporate affairs and the director of member development, (2) have the power to levy taxes and assessments, and (3) make all laws necessary and proper for carrying into the execution the mission and values and general welfare of the fraternity, as well as the powers established by the fraternity's constitution with respect to the governance of the fraternity. Karnea delegates may with a two-thirds (2/3) vote of the convention body either repeal or amend the fraternity's constitution only upon the subsequent approval of two-thirds (2/3) of the undergraduate chapters if the karnea action is approved by the president, or repeal or amend the fraternity's constitution only upon the subsequent approval of four-fifths (4/5) of the undergraduate chapters if the karnea action is disapproved by the president.”

“Process to review the form 990: the form 990 is distributed to the ceo, all audit committee members and all board members via email and then reviewed jointly via a conference call with the fraternity's external audit firm's tax professionals prior to its electronic filing with the irs.”

“Process for monitoring compliance with conflict of interest policy: a conflict of interest policy and questionnaire are distributed to all interested persons. All new interested persons complete the disclosure statement within sixty days of their election, appointment or employment. The conflict of interest committee reviews the questionnaires and recommends which matters interested persons should recuse themselves from as well as determines that any associated transaction or arrangement is in the fraternity's best interest and for its benefit, that the terms of the transaction or arrangement are fair and reasonable to the fraternity, and after the exercise of due diligence, that the fraternity cannot obtain a more advantageous transaction or arrangement with reasonable efforts under the circumstances. An interested person abstains from taking part in or being present at any committee or board meeting determining the impact of that particular interested person's conflict of interest except to provide such information as the committee or board may request for consideration. If necessary, the board may appoint a disinterested person to investigate any alternatives to the proposed transactions or arrangement.”

“Review of ceo or top mgmt official compensation: annually and prior to considering any change in the chief executive officer's compensation, the board receives a report that lists all compensation awarded to the chief executive officer and respective values. The board receives one or more compensation surveys containing market-based compensation information for similarly-situated individuals to the chief executive officer in similarly-situated organizations to the fraternity. A review of the chief executive officer's compensation program and respective market-based information is conducted by the board prior to implementation of any changes to the chief executive officer's compensation. The board is assisted with this review by a qualified compensation consultant. The board ensures that no director participating in the review and subsequent compensation decisions has a conflict of interest. The board will rely on the conflict of interest committee for this determination. Written minutes of the board's deliberation and associated actions taken approving the chief executive officer's compensation are kept. The board annually reviews the fraternity's tax return (form 990) prior to its filing to ensure that the chief executive officer's compensation is accurately and completely disclosed per the irs requirements. The above described process was last undertaken in 2022. The chief executive officer reviews the salary of other officers and key employees annually. Officers are evaluated on the accomplishment of objective goals set at the beginning of the fiscal year. The review for the year ended july 31, 2023 occurred in july 2022.”

“Governing documents available to the public: financial statements, governing documents, and conflict of interest policies are not required disclosures pursuant to internal revenue code (irc) section 6104. These documents are not made public at this time.”

“Organization's mission - cont. From page 2: loyalty to our brotherhood of honor, our host institutions and our country, intellectual integrity, and responsibility to those who follow.”

“Program service accomplishments: line 4b: undergraduate chapter presdident training - cont from page 2 despite the lingering pandemic that limited the overall number of students and volunteers who could attend, the fraternity executed a quality program with those who could attend. Presx served 89 undergraduate chapter president and utilized 10 volunteer facilitators and five alunmi keynote speakers/panelists. The fraternity's postassessment showed growth in all seven learning objectives and statistically significant growth in six of the seven objectives.”

“Relationships to other organizations: delta tau delta educational foundation, inc. (foundation) is a legally separate entity organized to solicit contributions and disburse such funds in the form of educational grants, scholarships and loans. Solicitations are made in its name and all funds are used by the foundation in fulfilling its educational objectives. Although the fraternity and the foundation are separate legal entities, they do have a couple of common board members. The fraternity and foundation were shown as related organizations on prior returns. Amended bylaws were filed by the foundation november 10, 2012 to limit the number of board members serving from the fraternity from five to two. This change means the two organizations are no longer considered related by the definitions used by form 990, schedule r. The fraternity signed a renewable, ten-year noncancellable operating lease through july 31, 2027 to occupy space within an office building the foundation owns. The fraternity provides services such as personnel and related benefits, office equipment and supplies to the foundation, and the foundation reimburses the fraternity for its allocable share of these costs. The fraternity provides a broad spectrum of educational programming including leadership development and alcohol abuse prevention. The cost of these programs is primarily funded by the fraternity however, the foundation makes qualified contributions to the fraternity that are used to fund a portion of the cost of these educational programs.”