Ursuline College

“Members of the corporation - the members of the college are the president of the ursuline sisters of cleveland and those designated by the leadership team of the ursuline sisters of cleveland.”

“Members' power to elect board members - the members of the college have the power to appoint all board members.”

“Decision approval by the members - the members of the college have approval rights over certain major decisions of the board including change in mission, election of trustees, amendments to articles of incorporation or regulations, sale of assets out of the ordinary course of business, sale of substantially all assets of the corporation, and the merger or dissolution of the corporation.”

“Minutes of committees - due to a confidential unique situation that the college has been confronting, a committee of the board did not keep minutes of its deliberations and decisions on the matter.”

“Review of form 990 - after preparation of form 990 by the independent public accountants, the finance committee reviews the return. After the committee's review, the form 990 is provided to all board members prior to being filed.”

“Monitoring and enforcement of conflict policy - the college reviews its conflict policy with the board annually. On an on-going basis, the committees of the board inquire about potential conflicts based upon general knowledge of business or personal relationships among fellow board members. The college's finance department also assists with reviewing transactions for which conflicts may exist. When a conflict arises, the individual with the conflict is not permitted to vote or participate in the discussion of the proposed transaction. The decision about the transaction is made by persons who are independent of the person with the conflict of interest.”

“Compensation determination - the board's finance committee reviews the compensation provided to the president and other compensated officers annually. The committee utilizes comparative data, and this review was last performed in 2020. The members of the finance committee are independent of the employees for whom compensation decisions are being made.”

“Availability of documents - the college does not make its financial statements, conflict of interest policy or governing documents available to the general public.”

“When the magnitude of the covid-19 pandemic came to light in march 2020, ursuline college faced a once-in-a-lifetime challenge. Instructors had to quickly pivot to online instruction and the campus was closed for approximately three months, re-opening in late june 2020. At the beginning of fall semester 2020, students and faculty returned to campus and to a new reality, with mask and social distancing requirements; de-densified classes, meeting rooms, and residence halls; new rules regarding testing, quarantine, and isolation; and many more changes to their daily lives all intended to minimize spread of the virus. Below is a partial list of the ways the college adjusted, for the safety of students. These efforts required countless extra hours on the part of employees (both faculty and staff) who had to create new systems for processes ranging from business office functions to instruction and academic assessment. College-wide: - covid task force formed to review ever-changing information from center for disease control and prevention (cdc), ohio department of health, cuyahoga county board of health (ccbh); task force continues to guide decision making and internal and external messaging; - monitored, applied for, and reported on federal covid-related grants including a ppp loan (which has been forgiven, owing to good stewardship) and heerf funds; - developed and continue to maintain a covid protocol web page at www.ursuline.edu/covid; - developed and continue to maintain a covid dashboard web page https://www.ursuline.edu/inside-ursuline/consumer-information/covid-test ing-data; - continue to draft and disseminate (via email, web site, intranet and social media) updates to internal and external audiences; - generated and posted signs across campus regarding coivd protocols & 6-foot distancing requirements; - hosted an award ceremony for a national speaker via videoconference after cancelling in-person event; - college received clea waiver to be able to have a covid testing site on campus; hired nurse practitioners to run and staff; - initiated weekly covid testing for all unvaccinated faculty, staff, students; - ccbh and cleveland clinic both reviewed college's covid protocols; ccbh walked through of de-densified spaces, food court, dining hall to give feedback and approval; - ppe was purchased and placed in all classrooms, lounges, community spaces; - acrylic shields were affixed to desks of administrative assistants, receptionists, student services center workers, faculty who requested them; - furniture removed to de-densify occupancy of classrooms, lounges, community spaces; - additional housekeeping hired to wipe down doorknobs, railings, elevator buttons, clean bathrooms more frequently; - metz food service: eliminated self-serve and re-usable take-out containers, shields installed on all counters; grab-and-go items were pre-packaged (fruit, cookies, etc.); - bookstore created process for no-contact purchases and curbside pickup; - in 2020, hosted a "drive-by goodbye" procession of graduating students driving past faculty and staff with signs, balloons, and cheers; also hosted an online commencement ceremony with speakers and slideshow of graduating students; - moved commencement 2021 to an outdoor venue to allow for bubble seating, social distancing, and fresh air; masking required; - covidhelp team mobilized to provide education, information to students, quarantine and isolate students who were positive or had symptoms, and notify faculty; - provided hybrid class spaces for faculty and students in quarantine and isolation; - hired a covid intern, a social work major who assisted with surveillance testing; - compliance offerings online for all students; and - title ix, harassment, discrimination proceeded as normal through use of zoom. For students: - residence halls were de-densified, with all resident students (with minor exceptions for siblings) placed in single rooms at the double-room rate; - residence life staff cre”