Planned Parenthood Action Fund of the Pacific Southwest

“Planned parenthood of the pacific southwest (pppsw) serves as a parent company of planned parenthood action fund of the pacific southwest (ppafpsw) and is responsible for oversight and provides administrative support for this entity. Ppafpsw has no employees. Pppsw leases employees to ppafpsw and manages its payroll. Pppsw pays the shared company bills and provides administrative support for ppafpsw pursuant to a separate agreement.”

“Directors shall be elected by a majority vote of the board of directors of the action fund. Directors shall be approved or vetoed by the board of directors of pppsw.”

“The 990 is prepared by an outside accounting firm and is reviewed by the audit committee of the governing board. After incorporation of any changes, the returns are posted to the board intranet page for a period of no more than one week for any comments from the full board. Any comments or minor corrections from the full board are incorporated in the returns before they are filed with the irs.”

“The planned parenthood action fund of the pacific southwest (ppafpsw) follows the written conflict of interest policy of planned parenthood of the pacific southwest (pppsw), which serves as a parent company of ppafpsw. Board members and employees have an obligation to conduct business within guidelines that prohibit actual or potential conflicts of interest. This policy establishes the framework within which ppafpsw will operate its business. The general purpose of these guidelines is to ensure board members and employees can avoid actual or potential conflicts of interest. An actual or potential conflict of interest occurs when a board member or employee is in a position to influence a decision that may result in personal gain for a relative as a result of ppafpsw's business dealings. For the purpose of this policy, a relative is any person who is related by blood or marriage, or whose relationship with the board members or employee is similar to that of persons who are related by blood or marriage. When this policy refers to board members or employees, relatives as defined here are intended to be included as well. No presumption of a conflict is created by the mere existence of a relationship between a board member or employee and an outside organization. However, if a board member or employee has any influence on any business transactions between ppafpsw and any such outside organization, it is imperative that he or she discloses as soon as possible the existence of any actual or potential conflict of interest so that safeguards can be established to protect all parties. Personal gain may result not only in cases where a board member or employee has a significant ownership in an organization with which ppafpsw does business, but also when a board member or employee receives any special consideration as a result of any transaction or business dealings involving ppafpsw. Board members and employees must avoid any conflict of interest with respect to their fiduciary responsibilities to ppafpsw: 1. No board member or employee shall use her or his position to further the manufacture, distribution, promotion, or sale of any material, product, or service in which s/he has either a direct or indirect financial interest. 2. No board member or employee shall knowingly accept any gift or gratuity worth more than $50 from any ppafpsw vendor or supplier of goods and services, and in no event will a cash gift or gratuity of any amount be accepted. 3. There shall be no self-dealing or any conduct of private business or personal services between any board member or employee and ppafpsw except as procedurally controlled to assure openness and full prior disclosure, competitive opportunity and equal access to all relevant information. In the event of any conflict of interest between a board member or employee and ppafpsw, that person shall not participate in any decisions which directly or indirectly affect that conflict of interest. 4. No employee of ppafpsw, other than the ceo, may serve on ppafpsw's board of directors and have voting privileges which would or could result in personal gain. 5. No employee of ppafpsw shall hold an elective office in another planned parenthood affiliate. 6. Board members and employees may not use their positions to obtain employment within ppafpsw for themselves or for their family members. All members of the board of directors and certain employees of the agency shall be required to complete a conflict of interest disclosure statement on an annual basis and submit it to the agency. This statement will include questions related to potential conflicts of interest as discussed above as well as any additional information required by tax or other regulations.”

“The executive committee of the pppsw board reviews compensation for the ceo based on either outside compensation consultant reports or comparably sized non-profits in similar businesses, proposes the next year compensation for the ceo and recommends that compensation to the full pppsw board which approves it. Compensation for the coo is proposed by the ceo to the full pppsw board which approves that level of compensation.”

“The organization's articles of incorporation, by-laws, conflict of interest policy and financial statements are made available to the public upon request.”