Palos Verdes Peninsula Rotary Foundation Inc.

“Procedures board review of form 990 the finance committee shall have the responsibility for reviewing the organization's form 990 (including all pertinent schedules) before it is filed with the internal revenue service. A draft of the form 990 should be ready for review by the finance committee prior to the filing deadline. In conducting their review of the draft of the form 990, it is preferred that the finance committee shall conduct a top-level or big-picture type of review. However, if the finance committee desires or deems it necessary to conduct a more detailed review of the form 990, then they should contact the preparer of the form 990 to request copies of the relevant detailed tax return workpapers which they would like to see. Once the finance committee has completed its initial review of the form 990, a meeting or conference call will be scheduled with the preparer of the form 990 to discuss any questions, comments and suggested revisions identified by the finance committee. The preparer of the form 990 should make any revisions to the form 990 as soon as feasibly possible to ensure that the form 990 is filed with the internal revenue service on a timely basis. All questions, comments and suggested revisions set forth by the finance committee should be documented, along with any responses from the preparer of the form 990, if applicable. After the form 990 has been reviewed by the finance committee and filed with the internal revenue service, the finance committee will make a presentation at the next full board of directors meeting to update the full board regarding its review of the form 990. At this meeting with the full board of directors, it is not required for the finance committee to review all of their questions, comments and suggested revisions; a summary of their more important points will be sufficient.”

“Procedures public inspection of documents the following organizational documents of the palos verdes peninsula rotary foundation will be available (for inspection or copying) at the organization's main office during normal business hours at no charge: -tax exemption application (form 1023) -internal revenue service determination letter -articles of incorporation -by-laws the public inspection copy of the organization's form 990 and form 990-ez, from the previous three years (at a minimum), will be available (for inspection or copying) at the organization's main office during normal business hours at no charge. The public inspection copy of the form 990 will not include the schedule of excess contributors or the schedule b names and addresses of contributors. The organization will make best efforts to ensure that the forms 990 and 990-ez held at their main office are the most updated versions of such. For example, in the instance where a form 990 has been amended, the amended version of the form 990 or form 990-ez should be the one available for public inspection. When responding to a public inspection request for any organizational document or form 990 (including form 990-ez) by anyone, the organization shall fulfill such request in a timely fashion without inquiring as to the reason for the public inspection request. The following other documents (most updated versions) will be available for inspection and copying at the organization's main office. -conflict of interest policy”