Bookends

“The Finance Committee has the responsibility for reviewing the organization's Form 990 (including all pertinent Schedules) before it is filed with the Internal Revenue Service. A draft of the Form 990 should be ready for review by the Finance Committee no later than one month prior to the applicable filing deadline. After the draft of the Form 990 has been obtained by the Finance Committee, they have no more than two weeks to complete their review. In conducting their review of the draft of the Form 990, the Finance Committee shall conduct a top-level or big-picture type of review. However, if the Finance Committee desires or deems it necessary to conduct a more detailed review of the Form 990, then they will contact the preparer of the Form 990 to request copies of the relevant detailed tax return workpapers which they would like to see. Once the Finance Committee has completed its initial review of the Form 990, a meeting or conference call will be scheduled with the preparer of the Form 990 (regardless of whether the Form 990 is externally or internally prepared) to discuss any questions, comments, and suggested revisions identified by the Finance Committee. The preparer of the Form 990 should make any revisions to the Form 990 as soon as feasibly possible to ensure that the Form 990 is filed with the Internal Revenue Service on a timely basis. All questions, comments, and suggested revisions set forth by the Finance Committee will be documented, along with any responses from the preparer of the Form 990, if applicable. After the Form 990 has been reviewed by the Finance Committee and forwarded to the full Board, it is filed with the Internal Revenue Service. The Finance Committee will then make a presentation at the next full Board meeting to update the full Board regarding its review of the Form 990. At this meeting with the full Board, it is not required for the Finance Committee to review all of their questions, comments, and suggested revisions; a summary of their more important points is sufficient.”

“The organization enforces compliance with their conflict of interest policy by annually administering a Conflict of Interest Questionnaire. All Board members are required to annually review and complete the Conflict of Interest Questionnaire to disclose any previously undisclosed conflicts of interest. Once identified, conflicts of interest are addressed as set forth in the organization's conflict of interest policy.”

“The Executive Committee annually approves the compensation for the Executive Director, without the Executive Director involved in any way in the discussions or the deliberations.”

“The required organizational documents of the exempt organization are available (for inspection or copying) at the organization's main office during normal business hours at no charge. The public inspection copy of the organization's Form 990 from the previous three years (at a minimum), is available (for inspection or copying) at the organization's main offices during normal business hours at no charge. The public inspection copy of the Form 990 does not include the schedule of Schedule A excess contributors or the Schedule B names and addresses of contributors. The organization makes best efforts to ensure that the Forms 990 held at their main office are the most updated versions of such. When responding to a public inspection request for any organizational document or Form 990 by anyone, the organization shall fulfill such request in a timely fashion without inquiring as to the reason for the public inspection request.”