Mercy Medical Free Clinics

“The executive board shall be the governing body of the corporation and shall manage its affairs. The excutive board shall be the local reviewing authority with respect to matters within mercy medicine which arise in the territory of the corporation. There shall be an executive committee consisting of the persons and having the powers specified below. The executive committee shall be composed of those persons who are the officers of the corporation, including the executive director (who shall have no vote), and may include others appointed by the president. The executive committee of the executive board shall have and may exercise all the necessary powers of the executive board in the management of the corporation during the intervals between the meetings of the executive board, but in no event shall the executive committee act contrary to action theretofore taken by the executive board. Minutes shall be kept of all executive committee actions and reported at the ensuing meeting of the executive board for its approval. Meetings of the executive committee may be called at any time by the chairman of the board and shall be called by the chairman of the board within 30 days upon the request of three or more members of the executive committee. It shall be the general practice of the executive committee to meet in those months in which the executive board does not meet. All meetings of the executive committe shall be held on at least 3 days written notice by fax or electronic mail. A majority of the voting members of the executive committe shall constitute a quorum.”

“The form 990 is prepared for the treasurer's review with the assistance and oversight by management. Once the treasuer is satisfied with the form 990 it is transmitted to the chairman and executive director for first-level approval. Following that, the form 990 is electronically transmitted to the individual board members. The form 990 is approved at the first scheduled board meeting after completion and prior to filing the form with the irs. Discussion of the form 990 with the full board was recorded in the minutes of the meeting. Questions and concerns were addressed by management and the executive committee members.”

“Every three years (or more frequently if necessary), the compensation for each mercy medicine position and employee will be reviewed by the board of directors and/or supervisor, the compensation review is based on a variety of factors, including, but not limited to the education, experience, qualifications and prior performance of the employee; the expertise required for the position; the compensation paid to similarly-qualified persons in functionally-compariable positions; and the compensation offered by organizations similar to mercy medicine clinic. Compariable salary information is obtained from compensation studies conducted by employer and human resources organizations as well as other large free medical clinics.”

“The organization makes its form 990 available to the public by emailing it to the request, as well photocopies of recent filings of the form 990 are available upon request at the administrative office of the organization. Photocopies of the governing documents and financial statements are available upon request at the administrative office of the organization.”