Ohio Association of County Boards

“County boards of dd pay dues and have voting rights regarding policy as members. Affiliate members pay dues but do not have voting rights.”

“The organization's board of trustees are elected by the 88 county boards of dd that comprise the membership of the organization. At an annual meeting of the membership (a delegate assembly), membership elects board of trustees and members take action through resolution on other organizational matters in accordance with the constitution and bylaws of the organization. The board is comprised of 11 county board members and 6 superintendent members of the ohio superintendents of county boards dd. The 11 county board members consist of the following: 1) 6 regional members with each region consisting of eleven counties. 2) 5 at-large members (2 statewide members and 1 member each representing the smallest third, the middle third, and the largest third counties).”

“The organization is governed by the constitution, the bylaws, the operational and general policies and resolutions of the delegate assembly and the board of trustees. The general policies of the organization affecting the county boards of dd are determined by a majority vote of the membership.”

“The 990 draft is submitted to the chief executive officer, chief financial officer and the contractural comptroller for approval before filing. The 990 is not provided to the board members prior to filing with the irs.”

“The constitution and by-laws of the organization include this provision: no person shall serve as a member of the board of trustees if that person has a conflict of interest related to any business, contractural, or relational interest of the association or any conflict as outlined within chapter 102 and 5126 of the ohio revised code and for at least one year after the conflict ceases to exist. If a member of the board of trustees is identified as having a conflict of interest related to association matters, the member shall resign immediately. The organization's policy manual contains a conflict of interest policy. The policy manual requires each employee and board member to sign a declaration that they received the policy manual, understand the rules and policies thereof and acknowledge their responsiblity to comply with the policies and rules set forth in the policy manual. All board members and employees are required to attend ethics training that is conducted by the organization's legal counsel. Prior to employment with the organization, applicants are subject to a criminal records check. The policy manual contains a protection of whisteblowers provision. Non-compliance with the policy manual is subject to appropriate corrective action that may include verbal counseling, written reprimand, suspension, reduction in pay or position, or termination. Due to the small staff size of the organization, the chief executive officer and chief financial officer directly supervise and monitor employee activities. The chief executive officer reports directly to the board of trustees. The president of the board of trustees provides oversight on the members of the board.”

“The compensation and related benefits of the chief executive officer are based on a survey of several sources, including the american society of association executives, the ohio association of not for profit organizations, and comparisons to other association chief executive officers in ohio. The organization periodically updates this survey information. The compensation and related benefits of the chief executive officer are contained in an employment contract. The board approves any employment contract or addendums for the chief executive officer.”

“The constitution and bylaws of the organization are made available to the public on the organization's website. The organization is an ohio chartered corporation. The organization does not make its financial statements available to the public because it is a 501(c)-6 organization; however guidestar publishes the form 990 which contains financial statement information.”

“Form 990, part vii - see supplemental disclosure for part vi, line 15a.”

“The organization's trustees serve on a volunteer basis.”