Garden Court Downtown Inc

“Matt cottrill and mark cottrill are son and father. The father, mark cottrill, replaced the son, matt cottrill, on the board during the tax year. They were not on the board at the same time.”

“Garden court downtown, inc. Is managed by bradley residential management, a professional property management company. Bradley residential management has a project owner's and management agent's certification for multifamily housing projects with the us department of housing and urban development. Under this certification, hud has approved bradley residential management to manage garden court downtown apartment community. The management contract encompasses the day to day operations of the project including, but not limited to, collection of rents, maintenance of facilities, supervision of staff, and ongoing support for both the owners and tenants as needed in order to establish a safe, sanitary and affordable environment.”

“The corporation has one class of members who must be a legally competent person of good reputation, reside in the city of plymouth or in the surrounding area, pay a small membership fee and be elected at the annual meeting of members or at any meeting of the board of directors. Members, who are entitled to one vote each, meet annually for the purpose of electing board of directors, who must be members of the corporation and residents of the community.”

“Members, who are entitled to one vote each, meet annually for the purpose of electing board of directors who serve on a rotating basis. Board of directors must be members of the corporation and also be residents of the community. The board members of the corporation are the legal representatives of the corporation and as such have, hold, and administer all of the property, funds and affairs of the corporation under and pursuant to the terms and conditions of the indiana not for profit corporation act and pursuant to the terms and conditions of the corporation's articles of incorporation and by-laws.”

“The board members of the corporation, although they are the legal representatives of the corporation and administer all of the property, funds and affairs of the corporation pursuant to the terms and conditions of the indiana not for profit corporation act, the terms and conditions of the corporation's articles of incorporation and by-laws, present major issues to the members at the annual meeting of the members. As required by article iii of the corporation's by-laws, such issues are approved by a majority vote of the membership.”

“The auditing firm sends a draft of the return to the management company. The management company presents the 990 at the board meeting for their review. Once the board has an opportunity to ask questions, the board approves the form 990 and the president gives appproval to file the return.”

“Review the policy on an annual basis with the board of directors to make sure that everyone is in compliance.”

“The organization does not compensate officers or directors (see page 7, part vii). If the organization revises its position on compensation of officers and directors, an additional policy will be drafted at that time.”

“Existing policies, returns and financial statements are maintained at the offices of the management company. These documents are made available to the public upon written request.”

“Hours worked for related organizations: all of the officers, directors, and employees listed in part vii, section a perform similar duties and have similar responsibilities for related organizations as they do for this organization. Their total hours worked per week for this organization are similar to their hours worked for related organizations both in terms of number of hours and type of work performed.”

“Overview of audit function: the management company receives a copy of the audit. Prior to the finalization of the audit, a copy of the audit is given to all of the board members for their comments. When the audit is up for bid, the board discusses the relationship with the current auditors and makes a determination as to whether to maintain this relationship or change to a new auditing firm.”