Civic Intelligence

Overfield Early Childhood Program Inc the Overfield School

990 • Fiscal year 2019 • EIN 31-1088546

Jul 01, 2018 to Jun 30, 2019 • Filed on Oct 29, 2019

Organization Profilewww.overfield.org

View Organization Page

172 S Ridge AvenueTroy, OH 45373

(937) 339-5111

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

18th percentile

0.00x

Higher debt load relative to assets than 18% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Liabilities / Revenue

20th percentile

0.00x

Higher debt load relative to revenue than 20% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Net Margin

53rd percentile

4.4%

Higher net margin than 53% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Top Officer Pay

46th percentile

$53,000

Higher top officer pay than 46% of similar nonprofits.

Top officer pay equals 7.8% of source-year revenue.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Asset Growth

44th percentile

1.1%

Faster asset growth than 44% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Revenue Growth

18th percentile

-15%

Faster revenue growth than 18% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Balance Sheet
Liabilities / Assets18th percentile

Assets

Up

$2,684,226

Up $29,393 (+1.1%) from 2018

Net Assets

Up

$2,681,244

Up $29,754 (+1.1%) from 2018

Liabilities

Down

$2,982

Down $361 (-11%) from 2018

Revenue And Expenses
Liabilities / Revenue20th percentileNet Margin53rd percentile

Revenue

Down

$681,248

Down $116,241 (-15%) from 2018

Expenses

Down

$651,494

Down $14,575 (-2.2%) from 2018

Net Income

Down

$29,754

Down $101,666 (-77%) from 2018

Historical Trend

Balance Sheet Trend

Asset Growth44th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$4.0M$3.0M$2.0M$1.0M$0Assets 2011: $914,378Liabilities 2011: $7,946Net Assets 2011: $906,4322011Assets 2013: $1,487,857Liabilities 2013: $12,120Net Assets 2013: $1,475,7372013Assets 2014: $2,023,641Liabilities 2014: $11,485Net Assets 2014: $2,012,1562014Assets 2015: $2,248,565Liabilities 2015: $12,262Net Assets 2015: $2,236,3032015Assets 2016: $2,407,025Liabilities 2016: $11,552Net Assets 2016: $2,395,4732016Assets 2017: $2,523,423Liabilities 2017: $3,353Net Assets 2017: $2,520,0702017Assets 2018: $2,654,833Liabilities 2018: $3,343Net Assets 2018: $2,651,4902018Assets 2019: $2,684,226Liabilities 2019: $2,982Net Assets 2019: $2,681,2442019Assets 2023: $3,165,317Liabilities 2023: $596,503Net Assets 2023: $2,568,8142023Assets 2025: $3,362,761Liabilities 2025: $778,940Net Assets 2025: $2,583,8212025

Highlighted filing

2019

Assets$2,684,226
Liabilities$2,982
Net Assets$2,681,244
Open 2019 Filing

Operations Trend

Revenue Growth18th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KExpenses 2011: $597,5052011Expenses 2013: $594,4372013Revenue 2014: $1,168,323Expenses 2014: $626,371Net Income 2014: $541,9522014Revenue 2015: $792,969Expenses 2015: $568,822Net Income 2015: $224,1472015Revenue 2016: $759,072Expenses 2016: $599,902Net Income 2016: $159,1702016Revenue 2017: $758,729Expenses 2017: $634,132Net Income 2017: $124,5972017Revenue 2018: $797,489Expenses 2018: $666,069Net Income 2018: $131,4202018Revenue 2019: $681,248Expenses 2019: $651,494Net Income 2019: $29,7542019Revenue 2023: $763,438Expenses 2023: $1,055,769Net Income 2023: -$292,3312023Revenue 2025: $1,202,899Expenses 2025: $1,366,788Net Income 2025: -$163,8892025

Highlighted filing

2019

Revenue$681,248
Expenses$651,494
Net Income$29,754
Open 2019 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2018 to Jun 30, 2019
Signed
Oct 29, 2019
Return Version
2018v3.1
Gross Receipts
$681,248
Mission and Program Overview

Mission

To provide the highest quality early childhood education in the Miami Valley.

State Licensed Early Childhood Program and Day Care

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments Other Securities$1,827,244$1,805,848▼ $21,396
Land, Buildings, and Equipment, Net$696,506$673,532▼ $22,974
Cash and Non-Interest-Bearing Accounts$25,211$130,411▲ $105,200
Prepaid Expenses and Deferred Charges$105,872$74,435▼ $31,437
Total Assets$2,654,833$2,684,226▲ $29,393
Liabilities
Accounts Payable and Accrued Expenses$3,343$2,982▼ $361
Total Liabilities$3,343$2,982▼ $361
Net Assets / Fund Balance
Temporarily Rstr Net Assets$1,827,244$1,805,848▼ $21,396
Unrestricted Net Assets$824,246$875,396▲ $51,150
Total Net Assets Fund Balance$2,651,490$2,681,244▲ $29,754
Total Liabilities and Net Assets / Fund Balance$2,654,833$2,684,226▲ $29,393

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$456,627$219,801$676,428
Land$181,300-$181,300
Leasehold Improvements$19,447$122,756$142,203
Equipment$16,158$71,831$87,989
Other Securities$1,805,848--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2018$1,827,244$28,728▲ $43,074$92,000$1,805,848
2017$1,774,638$13,836▲ $143,095$98,830$1,827,244
2016$1,757,001$44,900▲ $79,354$100,000$1,774,638
2015$1,672,200$204,827▲ $1,481$120,051$1,757,001
2014$1,518,185$343,626▲ $14,157$202,603$1,672,200
Compensation and Service Providers
Top Officer Pay46th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Erin JohnstonDirectorFT$53,000$53,000

Board Members and Trustees

NameTitle
Shawn McelroyBoard Chair
Julie BiddlePast Board Chair
Mark IiamesBoard Vice Chair
Allen JonesTrustee
David LarsonTrustee
Jennifer WaltersTrustee
Lisa SargentTrustee
Lydia Hobart MasonTrustee
Stacey EarhartTrustee
Susan StrongTrustee
Terri PuttTrustee
Wake NorrisTrustee
Erica BaerSocial Secretary
William HarrelsonTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$219,526
Program Service Revenue
$418,648
Investment Income
$43,074
Other Revenue
$0
All Other Contributions
$219,526
Change in Net Assets
$29,754
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$498,217
Other Expenses$153,277
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$327,235$62,330-$389,565
Current Officers, Directors, Trustees, and Key Employees-$53,000-$53,000
Occupancy$43,357$4,817-$48,174
Payroll Taxes$27,830$6,958-$34,788
Depreciation Depletion$22,974--$22,974
Other Employee Benefits$16,692$4,172-$20,864
Conferences and Meetings$10,675$1,186-$11,861
Office Expenses$480$9,113-$9,593
Insurance$8,559$951-$9,510
Information Technology$6,864$1,716-$8,580
Advertising-$2,791-$2,791
Travel$1,069--$1,069
Other Expenses$688$76-$764
Fees for Services Accounting-$60-$60
Total Functional Expenses$500,534$150,960$0$651,494
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Backup withholding compliance
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Part VI Line 11B

“After the Director prepares the 990, the Board Chair and Treasurer review”

Part VI Line 11B

“and approve it before it's filed with the IRS.”

Part VI Line 12C

“Trustees disclose any possible conflicts of interest annually, which are”

Part VI Line 12C

“reviewed by the Governance committee and handled appropriately.”

Part VI Line 15A or B

“The Director and Co-Leadership full time employed positions were”

Part VI Line 15A or B

“reviewed by the Executive Committee of the Board.”

Part VI Line 19

“The governing documents, conflict of interest policy and financial”

Part VI Line 19

“statements are stored online and available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
Overfield Early Childhood Program Inc
EIN
31-1088546
In Care Of
% Erin Johnston
Phone
9373395111
Address
172 S Ridge Avenue, Troy, OH 45373
Doing Business As
the Overfield School

Signing Officer

Name
Erin Johnston
Title
Business Lead
Phone
9373395111
Signed
2019-10-29

Organization Details

Principal Officer
Erin Johnston
Formed
1983
Legal Domicile
Oh
Voting Board Members
14
Independent Board Members
14
Employees
25
Volunteers
65
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IRS990/PayrollTaxesGrp/TotalAmt034788
IRS990/PoliticalCampaignActyInd0false
IRS990/PrepaidExpensesDefrdChargesGrp/BOYAmt0105872
IRS990/PrepaidExpensesDefrdChargesGrp/EOYAmt074435
IRS990/PrincipalOfficerNm0ERIN JOHNSTON
IRS990/ProfessionalFundraisingInd0false
IRS990/ProgramServiceRevenueGrp/BusinessCd0611600
IRS990/ProgramServiceRevenueGrp/BusinessCd1611600
IRS990/ProgramServiceRevenueGrp/BusinessCd2624410
IRS990/ProgramServiceRevenueGrp/Desc0Tuition
IRS990/ProgramServiceRevenueGrp/Desc1Summer Camp
IRS990/ProgramServiceRevenueGrp/Desc2Child Care
IRS990/ProgramServiceRevenueGrp/RelatedOrExemptFuncIncomeAmt0381621
IRS990/ProgramServiceRevenueGrp/RelatedOrExemptFuncIncomeAmt133556
IRS990/ProgramServiceRevenueGrp/RelatedOrExemptFuncIncomeAmt23471
IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt0381621
IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt133556
IRS990/ProgramServiceRevenueGrp/TotalRevenueColumnAmt23471
IRS990/ProhibitedTaxShelterTransInd0false
IRS990/PYContributionsGrantsAmt0126908
IRS990/PYExcessBenefitTransInd0false
IRS990/PYInvestmentIncomeAmt0158146
IRS990/PYOtherExpensesAmt0158955
IRS990/PYProgramServiceRevenueAmt0512435
IRS990/PYRevenuesLessExpensesAmt0131420
IRS990/PYSalariesCompEmpBnftPaidAmt0507114
IRS990/PYTotalExpensesAmt0666069
IRS990/PYTotalRevenueAmt0797489
IRS990/QuidProQuoContributionsInd0false
IRS990/RcvFndsToPayPrsnlBnftCntrctInd0false
IRS990/ReconcilationRevenueExpnssAmt029754
IRS990/RegularMonitoringEnfrcInd0true
IRS990/RelatedEntityInd0false
IRS990/RelatedOrganizationCtrlEntInd0false
IRS990/ReportInvestmentsOtherSecInd0true
IRS990/ReportLandBuildingEquipmentInd0true
IRS990/ReportOtherAssetsInd0false
IRS990/ReportOtherLiabilitiesInd0false
IRS990/ReportProgramRelatedInvstInd0false
IRS990/RevenueAmt0418648
IRS990ScheduleA/InvestmentIncomeCYPct00.00000
IRS990ScheduleA/PublicSupportTotal170Amt00
IRS990ScheduleA/SchoolInd0X
IRS990ScheduleB/ContributorInformationGrp/ContributorBusinessName/BusinessNameLine10RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorNum0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/AddressLine10RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/AddressLine20RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/City0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/State0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/ContributorUSAddress/ZIPCode0RESTRICTED
IRS990ScheduleB/ContributorInformationGrp/TotalContributionsAmt0RESTRICTED
IRS990/ScheduleBRequiredInd0true
IRS990ScheduleD/AgentTrusteeEtcInd0false
IRS990ScheduleD/BoardDesignatedBalanceEOYPct01.00000
IRS990ScheduleD/BuildingsGrp/BookValueAmt0456627
IRS990ScheduleD/BuildingsGrp/DepreciationAmt0219801
IRS990ScheduleD/BuildingsGrp/OtherCostOrOtherBasisAmt0676428
IRS990ScheduleD/CYEndwmtFundGrp/AdministrativeExpensesAmt01198
IRS990ScheduleD/CYEndwmtFundGrp/BeginningYearBalanceAmt01827244
IRS990ScheduleD/CYEndwmtFundGrp/ContributionsAmt028728
IRS990ScheduleD/CYEndwmtFundGrp/EndYearBalanceAmt01805848
IRS990ScheduleD/CYEndwmtFundGrp/InvestmentEarningsOrLossesAmt043074
IRS990ScheduleD/CYEndwmtFundGrp/OtherExpendituresAmt092000
IRS990ScheduleD/CYMinus1YrEndwmtFundGrp/AdministrativeExpensesAmt05495
IRS990ScheduleD/CYMinus1YrEndwmtFundGrp/BeginningYearBalanceAmt01774638
IRS990ScheduleD/CYMinus1YrEndwmtFundGrp/ContributionsAmt013836
IRS990ScheduleD/CYMinus1YrEndwmtFundGrp/EndYearBalanceAmt01827244
IRS990ScheduleD/CYMinus1YrEndwmtFundGrp/InvestmentEarningsOrLossesAmt0143095
IRS990ScheduleD/CYMinus1YrEndwmtFundGrp/OtherExpendituresAmt098830
IRS990ScheduleD/CYMinus2YrEndwmtFundGrp/AdministrativeExpensesAmt06617
IRS990ScheduleD/CYMinus2YrEndwmtFundGrp/BeginningYearBalanceAmt01757001
IRS990ScheduleD/CYMinus2YrEndwmtFundGrp/ContributionsAmt044900
IRS990ScheduleD/CYMinus2YrEndwmtFundGrp/EndYearBalanceAmt01774638
IRS990ScheduleD/CYMinus2YrEndwmtFundGrp/InvestmentEarningsOrLossesAmt079354
IRS990ScheduleD/CYMinus2YrEndwmtFundGrp/OtherExpendituresAmt0100000
IRS990ScheduleD/CYMinus3YrEndwmtFundGrp/AdministrativeExpensesAmt01456
IRS990ScheduleD/CYMinus3YrEndwmtFundGrp/BeginningYearBalanceAmt01672200
IRS990ScheduleD/CYMinus3YrEndwmtFundGrp/ContributionsAmt0204827
IRS990ScheduleD/CYMinus3YrEndwmtFundGrp/EndYearBalanceAmt01757001
IRS990ScheduleD/CYMinus3YrEndwmtFundGrp/InvestmentEarningsOrLossesAmt01481
IRS990ScheduleD/CYMinus3YrEndwmtFundGrp/OtherExpendituresAmt0120051
IRS990ScheduleD/CYMinus4YrEndwmtFundGrp/AdministrativeExpensesAmt01165
IRS990ScheduleD/CYMinus4YrEndwmtFundGrp/BeginningYearBalanceAmt01518185
IRS990ScheduleD/CYMinus4YrEndwmtFundGrp/ContributionsAmt0343626
IRS990ScheduleD/CYMinus4YrEndwmtFundGrp/EndYearBalanceAmt01672200
IRS990ScheduleD/CYMinus4YrEndwmtFundGrp/InvestmentEarningsOrLossesAmt014157
IRS990ScheduleD/CYMinus4YrEndwmtFundGrp/OtherExpendituresAmt0202603
IRS990ScheduleD/DisclosedForCharitablePrpsInd0false
IRS990ScheduleD/DisclosedOrgLegCtrlInd0false
IRS990ScheduleD/EndowmentsHeldRelatedOrgInd0false
IRS990ScheduleD/EndowmentsHeldUnrelatedOrgInd0false
IRS990ScheduleD/EquipmentGrp/BookValueAmt016158
IRS990ScheduleD/EquipmentGrp/DepreciationAmt071831
IRS990ScheduleD/EquipmentGrp/OtherCostOrOtherBasisAmt087989
IRS990ScheduleD/InclEscrowCustodialAcctLiabInd0false
IRS990ScheduleD/LandGrp/BookValueAmt0181300
IRS990ScheduleD/LandGrp/OtherCostOrOtherBasisAmt0181300
IRS990ScheduleD/LeaseholdImprovementsGrp/BookValueAmt019447
IRS990ScheduleD/LeaseholdImprovementsGrp/DepreciationAmt0122756
IRS990ScheduleD/LeaseholdImprovementsGrp/OtherCostOrOtherBasisAmt0142203
IRS990ScheduleD/OtherSecuritiesGrp/BookValueAmt01805848
IRS990ScheduleD/OtherSecuritiesGrp/Desc0Investments
IRS990ScheduleD/OtherSecuritiesGrp/MethodValuationCd0C
IRS990ScheduleD/Section170hRqrStsfdInd0false
IRS990ScheduleD/SolicitedAssetsSaleInd0false
IRS990ScheduleD/TotalBookValueLandBuildingsAmt0673532
IRS990ScheduleD/TotalBookValueSecuritiesAmt01805848
IRS990ScheduleD/WrittenPolicyMonitoringInd0false
IRS990ScheduleE/ComplianceWithRevProc7550Ind0true
IRS990ScheduleE/DiscriminateRaceAdmissPlcyInd0false
IRS990ScheduleE/DiscriminateRaceAthltProgInd0false
IRS990ScheduleE/DiscriminateRaceEducPlcyInd0false
IRS990ScheduleE/DiscriminateRaceEmplmFcultyInd0false
IRS990ScheduleE/DiscriminateRaceOtherActyInd0false
IRS990ScheduleE/DiscriminateRaceSchsInd0false
IRS990ScheduleE/DiscriminateRaceStdntsRghtsInd0false
IRS990ScheduleE/DiscriminateRaceUseOfFcltsInd0false
IRS990ScheduleE/GovernmentFinancialAidRcvdInd0false
IRS990ScheduleE/GovernmentFinancialAidRvkdInd0false
IRS990ScheduleE/MaintainCpyOfAllSolInd0true
IRS990ScheduleE/MaintainCpyOfBrochuresEtcInd0true
IRS990ScheduleE/MaintainRacialCompRecsInd0true
IRS990ScheduleE/MaintainScholarshipsRecsInd0true
IRS990ScheduleE/NondiscriminatoryPolicyStmtInd0true
IRS990ScheduleE/PlcyPblczdViaBroadcastMediaInd0true
IRS990ScheduleE/PolicyStmtInBrochuresEtcInd0true
IRS990ScheduleE/SupplementalInformationDetail/ExplanationTxt0In accordance with RP 2019-22, a notice of the School's racially nondiscriminatory policy is displayed on our publicly accessible internet homepage.
IRS990ScheduleE/SupplementalInformationDetail/FormAndLineReferenceDesc0Part I Line 3
IRS990/ScheduleJRequiredInd0false
IRS990/ScheduleORequiredInd0true
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0After the Director prepares the 990, the Board Chair and Treasurer review
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1and approve it before it's filed with the IRS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2Trustees disclose any possible conflicts of interest annually, which are
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3reviewed by the Governance committee and handled appropriately.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt4The Director and Co-Leadership full time employed positions were
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt5reviewed by the Executive Committee of the Board.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt6The governing documents, conflict of interest policy and financial
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt7statements are stored online and available to the public upon request.
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0Part VI Line 11b

Document Assets

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Filings

Displayed year

2019 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$2,684,226
Liabilities
$2,982
Net assets
$2,681,244
Revenue
$681,248
Expenses
$651,494
Net income
$29,754
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.36$0.78$2.58$1.20$1.37$0.16
2023Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.17$0.60$2.57$0.76$1.06$0.29
2019Detailed filing. Detailed filing data is available for this year.$2.68$0.00$2.68$0.68$0.65$0.03
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$2.65$0.00$2.65$0.80$0.67$0.13
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$2.52$0.00$2.52$0.76$0.63$0.12
2016Detailed filing. Detailed filing data is available for this year.$2.41$0.01$2.40$0.76$0.60$0.16
2015Detailed filing. Detailed filing data is available for this year.$2.25$0.01$2.24$0.79$0.57$0.22
2014Detailed filing. Detailed filing data is available for this year.$2.02$0.01$2.01$1.17$0.63$0.54
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.49$0.01$1.48$0.59
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$0.91$0.01$0.91$0.60