Potomac Valley Swimming Inc

“Pvs has approximately 12,400 athlete members and 1,200 non-athelte members.”

“The house of delegates, comprised of a representative from each of pvs' member clubs, the board of directors, and pvs' individual members, elect the board of directors. Athlete members must comprise at least 20% of the vote at the house of delegates. Certain members of the board are elected by specific groups within the house of delegates. Member athletes elect athlete representatives to the board, coaches elect a coaches chair to the board, and officials elect an officials chair to the board.”

“Form 990 is prepared by a public accounting firm and then reviewed by the finance vice chair and general chair prior to circulating the 990 to the remainder of the board and filing with the irs.”

“All board members are required to review and sign a statement of principles on ethical behavior and conflicts of interest annually. The policy requires that any situations that could give rise to conflicts of interest be disclosed to the board of directors.”

“The organization's governing documents, conflict of interest policy, financial statements, and form 990 are publicly available on the organization's website.”

“During the current year, the house of delegates approved changes to the by-laws to be in compliance with usa swimming requirements for local swimming committees. The updated by-laws require increased athlete representation on the board of directors and all standing committees of pvs. In accordance with the new by-laws, athlete representation must constitute at least 20% of the voting membership of the board and any standing committees.”

“The organization's top management official is the pvs general chair. This is an unpaid position. The personnel committee determines appropriate compensation for pvs employees and independent contractors in accordance with approved budgetary guidelines and policies. The committee is comprised of the general chair, other members of the board, and a sufficient number of athletes so as to constitute at least 20% of the voting membership.”

“Pvs requires officials to submit an application for travel reimbursement accompanied by receipts and proof the individual officiated the minimum number of sessions. The pvs officials chair reviews the application and approves those that have met the requirements. Travel reimbursements are capped at amounts determined by the board based on the specific event. Pvs also provides travel stipends to member clubs for athletes that travel to compete in national championship level swim meets. Athlete travel stipends are paid to the club rather than directly to the athlete in order to comply with ncaa rules. Pvs requires the clubs to provide a list of athletes and support that the listed athletes met the eligibility requirements for the stipend. All athlete travel stipends are approved by the board. Athlete travel stipends are awarded in set amounts per athlete per meet as determined by the board. All applications for travel stipends are required to be submitted within 30 days from the date of the event. Applications received after this period are required to appeal directly to the board. All applications and related support are maintained for future review.”

“During the year, 44 different pvs officials were awarded travel grants. Pvs officials are unpaid volunteers and pvs reimburses these volunteers for travel to officiate national championship level swim meets. The grants are awarded to encourage pvs officials to improve their skills by participating in a greater number of national championship level swim meets.”

“Description:meet management total fees:96457”

“Description:zone team coaching total fees:7010”

“Description:other services total fees:5489”