Tualatin Valley Creates

“Board Meeting Minutes are taken by Exec. Dir., then circulated for approval at following Meeting. Minutes are archived both digitally and print.”

“Form 990 is completed by the Executive Director, then provided to the Board Treasurer for review.”

“Board Members are required to completed a COI during their time on the governing body.”

“The Executive Director researches and prepares any salary adjustments, then presents them to the Board for discussion, additional adjustments, and approval. The Exec. Dir. wages are comparable to like-sized entities within the arts service sector.”

“Governing documents are available upon request. TVC's Form 990's are published on Candid, a third-party website for transparency of nonprofit organizations.”

“TVC leases an office at $1,000/month, then subleases half the use to another nonprofit (Beaverton Downtown Association) for 1/2 the rent ($500/mo.). The lease began November 1, 2021.”

“TVC accepted the coordination responsibilities of an annual chalk art festival, LA STRADA DEI PASTELLI, from another local nonprofit organization. This affected program expenses and contributions. TVC also entered into a FISCAL SPONSORSHIP AGREEMENT with Cultural Coalition of Washington County (CCWC), a registered not-for-profit entity. CCWC pays an administration fee to TVC (6-10% pending the amount) on all gross amounts processed by TVC.”

“Difference of new and offset grants within the reporting period FY2021-22.”

“Office Expense this FY include one-time purchase of furniture ($1,144) and laptops ($3,029) as part of moving into a new office; and Remote Allowances ($450) for hybrid workforce.”

“All other expenses included Musical Benches repairs ($414), Program Expenses Other ($110), and tickets for staff to attend other community events ($132).”

“Difference of $103,166 from new and offset grants within the reporting period.”