Civic Intelligence

The West Virginia Railroad Museum Inc

EIN 30-0138462 • 501(c)3 • Elkins, WV

Profile

Public education and preservation of West Virginia's railroad history.

PO Box 203Elkins, WV 26241

www.wvrailmuseum.com

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

74th percentile

0.04x

Higher debt load relative to assets than 74% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2023

Liabilities / Revenue

90th percentile

0.34x

Higher debt load relative to revenue than 90% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2023

Net Margin

52nd percentile

2.8%

Higher net margin than 52% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2023

Top Officer Pay

81st percentile

$0

Higher top officer pay than 81% of similar nonprofits.

Top officer pay equals 0.0% of source-year revenue.

501(c)3 • <$500k nonprofits • Source year 2023

Asset Growth

56th percentile

0.6%

Faster asset growth than 56% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2022 to 2023

Revenue Growth

90th percentile

88%

Faster revenue growth than 90% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2022 to 2023

Balance Sheet
Liabilities / Assets74th percentile

Assets

Up

$459,546

Up $2,711 (+0.6%) from 2022

Liabilities

Up

$20,140

Up $4,308 (+27%) from 2022

Net Assets

Down

$439,406

Down $1,597 (-0.4%) from 2022

Operations
Liabilities / Revenue90th percentileNet Margin52nd percentile

Revenue

Up

$58,680

Up $27,384 (+88%) from 2022

Expenses

Up

$57,047

Up $28,392 (+99%) from 2022

Net Income

Down

$1,633

Down $1,008 (-38%) from 2022

Trend Graphs

Balance Sheet Trend

Asset Growth56th percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$600K$400K$200K$0Assets 2020: $432,698Liabilities 2020: $16,631Net Assets 2020: $416,0672020Assets 2021: $453,414Liabilities 2021: $14,849Net Assets 2021: $438,5652021Assets 2022: $456,835Liabilities 2022: $15,832Net Assets 2022: $441,0032022Assets 2023: $459,546Liabilities 2023: $20,140Net Assets 2023: $439,4062023

Highlighted filing

2023

Assets$459,546
Liabilities$20,140
Net Assets$439,406
Open 2023 Filing

Operations Trend

Revenue Growth90th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$60K$40K$20K$0Revenue 2020: $29,920Expenses 2020: $27,447Net Income 2020: $2,4732020Revenue 2021: $50,388Expenses 2021: $27,890Net Income 2021: $22,4982021Revenue 2022: $31,296Expenses 2022: $28,655Net Income 2022: $2,6412022Revenue 2023: $58,680Expenses 2023: $57,047Net Income 2023: $1,6332023

Highlighted filing

2023

Revenue$58,680
Expenses$57,047
Net Income$1,633
Open 2023 Filing

Filings

Most recent year

2023 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$459,546
Liabilities
$20,140
Net assets
$439,406
Revenue
$58,680
Expenses
$57,047
Net income
$1,633
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Detailed filing. Detailed filing data is available for this year.$4.60$0.20$4.39$0.59$0.57$0.02
2022Detailed filing. Detailed filing data is available for this year.$4.57$0.16$4.41$0.31$0.29$0.03
2021Detailed filing. Detailed filing data is available for this year.$4.53$0.15$4.39$0.50$0.28$0.22
2020Detailed filing. Detailed filing data is available for this year.$4.33$0.17$4.16$0.30$0.27$0.02
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jan 1, 2023 to Dec 31, 2023
Signed
May 13, 2025
Return Version
2023v6.0
Gross Receipts
$61,328
Mission and Program Overview

Mission

Public education and preservation of West Virginia's railroad history.

Balance Sheet Detail
LineBeginningEndChange
Assets
Cap Stk Tr Prin Current Funds$435,130$437,771▲ $2,641
Cash and Non-Interest-Bearing Accounts$36,865$40,553▲ $3,688
Savings and Temporary Cash Investments$21,932$21,997▲ $65
Inventories for Sale or Use$5,793$8,197▲ $2,404
Loans From Officers Directors$3,233$3,233→ $0
Rtn Earn Endowment Incm Other Fnds$2,641$1,635▼ $1,006
Prepaid Expenses and Deferred Charges$0$598▲ $598
Land, Buildings, and Equipment, Net$4,546$501▼ $4,045
Accounts Receivable$0$0→ $0
Other Notes and Loans Receivable, Net$0$0→ $0
Pledges and Grants Receivable$0$0→ $0
Receivable From Disqualified Prsn$0$0→ $0
Receivables From Officers Etc$0$0→ $0
Investments Other Securities$0$0→ $0
Investments Program Related$0$0→ $0
Investments in Publicly Traded Securities$0$0→ $0
Pd in Cap Srpls Land Bldg Eqp Fund$0$0→ $0
Intangible Assets$0$0→ $0
Total Assets$456,836$459,546▲ $2,710
Other Assets Total$387,700$387,700→ $0
Liabilities
Unsecured Notes Loans Payable$14,800$14,800→ $0
Other Liabilities$0$2,107▲ $2,107
Accounts Payable and Accrued Expenses$1,032$0▼ $1,032
Grants Payable$0$0→ $0
Mortgage Notes Payable Secured by Investment Property$0$0→ $0
Deferred Revenue$0$0→ $0
Escrow Account Liability$0$0→ $0
Tax Exempt Bond Liabilities$0$0→ $0
Total Liabilities$19,065$20,140▲ $1,075
Net Assets / Fund Balance
Total Net Assets Fund Balance$437,771$439,406▲ $1,635
Total Liabilities and Net Assets / Fund Balance$456,836$459,546▲ $2,710

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$501$0$501
Buildings$0$0$0
Other Land Buildings$0$0$0
Land$0-$0
Leasehold Improvements$0$0$0
Other Assets Org$24,174--
Compensation and Service Providers
Top Officer Pay81st percentile

Board Members and Trustees

NameTitle
Rachel HayesPresident/Treasurer
Bryan TottenVice President
Ulysses AdkinsVice President/Secretary
Arden Swecker IIDirector
John C SanfordDirector
Julia ElbonDirector
William G HartmanDirector
Revenue and Support

Revenue Composition

Contributions and Grants
$42,942
Program Service Revenue
$14,554
Investment Income
$66
Other Revenue
$1,118
All Other Contributions
$30,749
Change in Net Assets
$1,633
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$30,312
Salaries, Compensation, and Employee Benefits$26,735
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Current Officers, Directors, Trustees, and Key Employees$24,899$0$0$24,899
Occupancy$6,000$5,712$0$11,712
Office Expenses$3,881$2,284-$6,165
Depreciation Depletion$2,821$1,224$0$4,045
Payroll Taxes$1,836$0$0$1,836
Insurance$0$1,669$0$1,669
Information Technology$0$1,323$0$1,323
Payments to Affiliates$1,000$125-$1,125
Conferences and Meetings$1,020$0$0$1,020
Advertising$189--$189
Fees for Services Other$150$0$0$150
Travel$150--$150
Other Expenses$0$40$0$40
Total Functional Expenses$44,471$12,576$0$57,047
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$3,233$3,233→ $0
Receivables from Disqualified Persons$0$0→ $0
Receivables from Officers, Directors, Trustees, and Key Employees$0$0→ $0
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Payroll Taxes Due$1,857
Sales Tax Collected$250
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
Yes
Conflict-of-interest policy
No
Audited financial statements prepared
No
Key decisions subject to board approval
Yes
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 6

“Donors are invited to an annual meeting where they elect members to the Board of Directors.”

Form 990, Part VI, Section A, Line 7A

“Donors are invited to attend an annual meeting where they elect members to the Board of Directors.”

Form 990, Part VI, Section A, Line 7B

“Any changes to the by-laws must be presented to and approved by the general membership at the annual meeting.”

Form 990, Part VI, Section A, Line 8B

“We do not have committees”

Form 990, Part VI, Section B, Line 11B

“Directors generally have a railroading background with a deep desire to preserve and maintain that history. They have little financial experience and rely heavily on the president/treasurer to properly administer these functions.”

Form 990, Part VI, Section B, Line 15

“In 2023 the first employee ever was hired. Her salary was determined by comparing salaries of similar positions in the local area.”

Form 990, Part VI, Section C, Line 19

“Available upon request”

Filing and Contact Details

Filer

Filer Name
The West Virginia Railroad Museum Inc
EIN
30-0138462
Phone
3046374810
Address
PO Box 203, Elkins, WV 26241

Signing Officer

Name
Rachel Hayes
Title
President
Phone
3046145184
Signed
2025-05-13

Organization Details

Principal Officer
Rachel Hayes
Formed
2003
Legal Domicile
Wv
Voting Board Members
7
Independent Board Members
7
Employees
1
Volunteers
2
Supplemental Narrative

Additional Explanations

Form 990, Part XI, Line 9

“Cumulative Rounding Differences”

Raw XML AppendixShowing 400 of 599 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0Museum space and exhibit: Railroad education to members, public and students through photo and memorabilia collections, research and display of archives.
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IRS990/OtherExpensesGrp/Desc0Supplies for Museum Display
IRS990/OtherExpensesGrp/Desc1Postage & Mailing
IRS990/OtherExpensesGrp/Desc2Credit Card & Bank Fees
IRS990/OtherExpensesGrp/Desc3Licenses & Business Registration
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IRS990/ProgSrvcAccomActy2Grp/Desc0Membership: Railroad education to members including the newsletter "The Gandy Dancer", public meetings, and other open monthly meetings.
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IRS990/ProgSrvcAccomActy3Grp/Desc0Railroad education and preservation of classic railroad cars leased to local tourist train for use.
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