Shining Hope Farms

“The Directors/Officer's review the Form 990 tax return to make sure it correctly reflects the Organization's activities and goals. Our accounting team, executive team, and finance committee worked with an external CPA firm and performed a detailed review before providing a copy to the full Board prior to filing.”

“Every member of the Board of Directors must complete a mandatory conflict questionnaire at our annual meeting and disclose any possible conflict of interests. The information disclosed in the questionnaire is reviewed and actual or perceived conflict of interests are identified. Should someone have a conflict of interest we have the following procedures in place:1. Duty to DiscloseIn connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the Board or Executive Committee.2. Recusal of SelfAny Director may recuse himself or herself at any time from involvement in any decision or discussion in which the director believes he or she has or may have a conflict of interest, without going through the process for determining whether a conflict of interest exists.3. Determining Whether a Conflict of Interest Exists After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the Board or Executive Committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining Board or Executive Committee members shall decide if a conflict of interest exists.4. Procedures for Addressing the Conflict of Interesta) An interested person may make a presentation at the Board or Executive Committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.b) The Chairperson of the Board or Executive Committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.c) After exercising due diligence, The Board or Executive Committee shall determine whether Shining Hope Farms can obtain reasonable efforts for a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.d) If a more advantageous transaction or arrangement is not reasonably possible under the circumstances not producing a conflict of interest, the Board or Executive Committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in Shining Hope Farm's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement.”

“The compensation for the executive director is discussed as needed annually. All Board members are independent of the executive director. The Board uses appropriate comparability data including salary information for comparable positions. The Board reviews the executive director's achievements as well as the Organization's current financial position and determines whether a change is recommended. The discussion is then documented in the Board meeting minutes.The executive director is responsible for reviewing and approving compensation for executive team staff.”

“Our governing documents including the Whistle Blower policy, Record Retention policy, Bylaws, Articles of Incorporation, Financial Statements, Confidential policy, and Conflict of Interest policy, are available upon request.”