Matthews Hope Ministries Inc

“There shall be an executive committee of the board of directors. The executive committee shall consist of the chair, vice-chair, secretary, treasurer, and up to four (4) board directors-at-large, selected from the board of directors, appointed by the chair and approved by the full board of directors. The executive director shall serve ex officio on the executive committee as moderator and shall exercise voting rights only when necessary to break a tie. Except for the power to amend the articles of incorporation and bylaws, the executive committee shall have all the powers and authority of the board of directors in the intervals between meetings of the board, within the policies established by the board and with such additional authority as may be delegated by the board of directors. The executive committee shall be responsible for coordinating all policy making of the corporation. The executive committee is responsible for ensuring an annual performance evaluation is completed on the executive director. A majority of members of the executive committee shall be required for transaction of business at any meeting of the executive committee. The act of a majority of the members present at any meeting at which a quorum is present shall be the act of the executive committee, except as otherwise specifically provided by statute, the articles of incorporation, or these bylaws. If a quorum is not present at a meeting of the executive committee, the members present may adjourn the meeting without notice, other than an announcement at the meeting, to be reconvened when a quorum is present. The executive committee shall keep regular minutes of its proceedings and shall present these minutes in the report of the actions of the executive committee to the board of directors at it next regularly scheduled meeting. The minutes and report of the executive committee shall be filed with the minutes of the board meeting.”

“Jay garner and lori gibson have a family relationship.”

“A draft form 990 is provided to the ceo and president prior to filing. A copy is provided to the full board after filing.”

“The areas of conflicting interest listed in section 3, and the relations in those areas which may give rise to conflict, as listed in section 4, are not exhaustive. Conflicts might arise in other areas or through other relations. It is assumed that the directors, officers, and management employees will recognize such areas and relation by analogy. The fact that one of the interests described in section 4 exists does not necessarily mean that a conflict exists, or that the conflict, if it exists, is material enough to be of practical importance, or if material, that upon full disclosure of all relevant facts and circumstances it is necessarily adverse to the interests of matthews hope ministries, inc. However, it is the policy of the board that the existence of any of the interests described in section 4 shall be disclosed before any transaction is consummated. It shall be the continuing responsibility of the board, officers, and management employees to scrutinize their transactions and outside business interests and relationships for potential conflicts and to immediately make such disclosures. Transactions with parties with whom a conflicting interest exists may be undertaken only if all of the following are observed: 1. The conflicting interest is fully disclosed; 2. The person with the conflict of interest is excluded from the discussion and approval of such transaction; 3. A competitive bid or comparable valuation exists; and 4. The [board or a duly constituted committee thereof] has determined that the transaction is in the best interest of the organization. Disclosure in the organization should be made to the chief executive officer (or if she or he is the one with the conflict, then to the board chair), who shall bring the matter to the attention of the board. Disclosure involving directors should be made to the board chair, (or if she or he is the one with the conflict, then to the board vice-chair) who shall bring these matters to the board. The board shall determine whether a conflict exists and in the case of an existing conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to matthews hope ministries, inc. The decision of the board on these matters will rest in their sole discretion, and their concern must be the welfare of matthews hope ministries, inc. And the advancement of its purpose.”

“Annually, the board reviews compensation surveys for comparable organizations and determines a reasonable compensation for the ceo. The ceo determines the president's salary by reviewing compensation for comparable positions and job responsibilities.”

“The organization makes its governing documents, conflict of interest policy and financial statements available upon request.”