Pots Building for the Future Inc.

“Pots building for the future has a two-tiered governing structure that includes a single member. The single member is the related 501(c)(3) organization, part of the solution, inc. The primary purpose of the member is to approve any amendment of or change to the certificate of incorporation; petition for judicial dissolution; and any resolution to dispose of all, or substantially all, of the assets of the corporation, approval of a plan merger, authorize a plan of non-judicial dissolution, or revoke a voluntary dissolution proceeding.”

“Pots building for the future does have a member who can appoint, approve appointment, or remove directors.”

“As noted above, certain decisions of the governing body are subject to the approval of the member of the organization.”

“Pots building for the future has the form 990 tax return prepared by the treasurer, third party tax preparer, or outside certified public accounting firm. The return is then reviewed by the directors of pots building for the future and the officers of the organization. The review is performed in conjunction with review of the prior year tax filings for consistency and accuracy. Directors and officers relay questions or comments to the preparer of the tax return. Upon approval by the officers and directors, the tax return is filed.”

“Pots building for the future has a conflict of interest policy as part of the overall policies of the agency. The policy has been adopted to ensure that any transaction with interested parties are fully disclosed, and reviewed by a committee of the board of directors to determine benefit to the organization. The policy is meant to ensure that interested parties who have an actual or potential conflict of interest will not participate in decisions or discussions affecting that interest and pots building for the future. The board of directors, officers and any possible key employees are required to disclose annually their interests that could give rise to conflicts. In addition, any employee in a position to recommend or decide on a contract or purchase in excess of $5,000 is required to disclose any interest he or she may have in the transaction. The organization regularly and consistently monitors the compliance of the conflict of interest policy by requiring each above noted individual to sign a conflict of interest disclosure form. The chairperson of the board of directors will report to the board of directors that all disclosures have been completed and whether there are any potential conflicts that have been discovered. Failure by a director to complete an annual disclosure may be cause for removal from the board of directors.”

“Pots building for the future has a compensation policy that consists of the utilization of comparability data, the review and approval by independent parties and contemporaneous substantiation of the deliberation. The treasurer of the organization, or other management official, will begin by researching comparability data. The research will be utilized to determine a reasonable pay range in the existing marketplace for a certain position. Job posting websites and salary surveys will be utilized to research salaries of comparable positions. Any additional surveys or tools will be utilized when determined necessary by the chairperson of the board of directors or president. Salary range will then be compared to the resources of the organization to determine reasonable pay for the position. The final determination of pay will be based on the salary range determined, comparability data, relevant skills and expereience of the potential hire and resources of the agency. Final approval of compensation for new hires will be determined by the president for non-officer positions. For the hiring of an officer or executive director/president, the chairperson of the board of directors will make the final determination. Documentation of the process will occur concurrently with the process described above.”

“Pots building for the future makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“The process has not changed since the prior year.”