West Virginia Oncology Society

“The organization delegated control over the management duties to c-management, prior to signing the agreement, an independent comparison of the management fee was conducted, and approval of the management firm's fee was obtained from all board members. The decision to sign the agreement was documented in the organization's board meeting minutes. The total amount paid to c-management during 2024 was $118,508.”

“Group: licensed physicians and allied health professionals including, but not limited to, registered nurses, nurse practitioners, clinical nurse specialists, pharmacists, physician assistants, administrators, social workers, and office managers in an oncology practice or university. Dues: up to 10 physicians: $1,000 (small) 11-25 physicians: $1,500 (medium) 26+ physicians: $2,500 (large) all affiliated allied health professionals are complimentary. Regular: licensed physician caring for patients with cancer. Dues: $100. Allied health professional: healthcare staff person including, but not limited to, registered nurse, nurse practitioner, clinical nurse specialist, pharmacist, physician assistant, administrator, social worker, and office manager. Dues: if affiliated with a group, dues: complimentary. If not affiliated with a group, dues: $25. Fellow: physician enrolled in subspecialty training program to care for patients with cancer. Dues: complimentary. Retired: former physician or allied health professional who is no longer practicing. Dues: complimentary.”

“The organization is governed by a board of directors in accordance with its bylaws. The members of the organization (as defined in the bylaws) have the right to elect one or more members of the board of directors. These members do not hold stock, but they are granted specific voting rights outlined in the bylaws, including participation in annual elections or votes concerning key governance matters.”

“Certain decisions of the governing bodyspecifically, the election of board members are subject to approval by the organization's voting members, as outlined in the bylaws. These members constitute a defined class with voting rights limited to electing one or more members of the board of directors. All other decisions of the governing body are made by the board itself.”

“The form 990 is prepared by the organization's accountant and reviewed by the treasurer and/or executive director. Once ready, it is distributed via email to all board members for review and comment.”

“Annual disclosures are completed by all board members, officers, and key staff. Disclosures are reviewed, and any conflicts are evaluated. Individuals with a conflict are required to recuse themselves from related decisions.”

“The west virginia oncology society maintains its governing documents, conflict of interest policy and financial statements at its management office in rockville maryland. These documents are made available to the general public upon request.”