Cancer Care Co-Payment Assistance

“The foundation maintains a hipaa-compliant database with a third-party vendor that digitizes all of its patient records and documents. This secure cloud-based system is hosted off-site and in a co-location. As the foundation was only established in 2008 and the cost of electronic storage is minimal, management has not yet determined a purging schedule.”

“Patricia goldsmith, christine verini and john rutigliano are employed and paid by cancer care, a related organization. The w-2 forms for these individuals are issued by cancer care. Cancer care's executive committee reviews the compensation of officers and key employees annually during the performance evaluation or budget process, which most recently occurred in may 2024. Additionally, cancer care's executive committee reviews the compensation of any newly hired officer and key employee. The executive committee is comprised of independent individuals selected by the board of trustees, as requested the director of human resources will prepare benchmarking studies for all key positions. Such benchmarking utilizes data from candid (formerly guidestar) and other compensation surveys and attempts to identify the most pertinent comparables by type of not-for-profit, budget size and geography. The committee members review and analyze the information presented, incorporate any variances of actual job responsibilities as compared to the benchmarked positions and make a determination as to the appropriateness of current compensation and annual compensation adjustments. The determination is substantiated in a contemporaneous memorandum to the human resources department.”

“Cancer care is the sole member of the foundation.”

“Cancer care, as sole member, reserves the following powers with respect to the foundation: election, appointment and removal of the board of trustees; amending articles of incorporation; amending and repealing the bylaws.”

“All operational and compliance governance decisions are made by the foundation's trustees only. No disease state or donor information is shared with the supported organization (cancer care inc.) at any time. However, cancer care, inc.'s board approves the foundation's annual budget annually and reviews its top level financial performance both in interim periods and during the annual audit process.”

“There were no active committees with authority to act on behalf of the governing body during the tax year.”

“The irs form 990 is prepared by the foundation's outside accounting firm and reviewed by the organization's chief financial and compliance officer. The 990 is filed with the irs after a review by the full board.”

“Each trustee is provided with a board manual annually which, in addition to outlining the board's responsibilities and structure, provides a copy of the organization's conflict of interest policy. Board members are required to review the conflict of interest policy and complete a conflict of interest form annually. All conflict of interest forms are reviewed by the organization's management and executive committee annually or upon the addition of new board members. Additionally, all vendor relationships are required to be approved by the chief executive or chief financial and compliance officers who monitor contracts, agreements and vendor relationships for potential conflicts for trustees, key employees and staff. Corporate officers and key employees also, continually evaluate potential conflicts of interest during normal business operations. In the event of a potential or actual conflict of interest, trustees, corporate officers, and key employees are required to remove themselves from any related discussion or decision.”

“The foundation's financial statements are disclosed on its website, www.cancercarecopay.org, and are made available upon request. The organization does not make its governing documents or its conflict of interest policy publicly available, but provides it upon request to donors and corporate grantors.”

“Patricia goldsmith, christine verini and john rutigliano are employed and paid by cancer care, a related organization. The w-2 forms for these individuals are issued by cancer care. The portion of their salaries allocated to time worked for the foundation has been properly reported as the foundation's salary expense.”

“Patricia goldsmith, christine verini and john rutigliano are full-time employees of cancer care, a 501(c)(3) organization, which is the sole member of the foundation. Part of the duties of patricia goldsmith, christine verini and john rutigliano for cancer care includes providing program, development, financial, compliance and management support to the foundation. Cancer care controls the foundation and has the power to appoint and remove all the members of the board of directors of the foundation. The compensation paid by cancer care is listed on the foundation's form 990, part vii.”