Pennsylvania Association for Sustainable Agriculture

“The Organization has six levels of membership: Individual, Family/Farm, Nonprofit, Business, Lifetime Family/Farm, Permanent Business Partnership. Each individual member, as defined variously by these categories, is entitled to one vote in matters properly brought before the membership at the annual meeting and in elections for the Board of Directors.”

“An annual meeting of the membership is held during the Farming for the Future Conference or at another suitable time and place as determined by the Board of Directors. During this meeting, the members hear from candidates for the Board of Directors and the election process begins.”

“The first draft of the Form 990 is reviewed by the Executive Director. The final draft of the Form 990 is distributed and reviewed by the Board of Directors. After approval, the final Form 990 is filed with the Internal Revenue Service.”

“Each director and officer shall annually complete and file with the Secretary of the Board a "Board Member Conflict of Interest Questionnaire" which is designed to disclose potential conflicts. The Executive Committee will report disclosures of financial or familial interest and all material facts to the Board, and if a Board discussion is necessary, the interested person shall leave the meeting while the Board makes a determination of a conflict of interest and votes upon the matter. If appropriate, alternatives to the proposed transaction or arrangement would be investigated by the Executive Committee. If a more advantageous transaction is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the Executive Committee shall determine by a majority vote of the disinterested Directors whether the transaction is in PASA's best interest, whether the transaction is fair and reasonable to PASA, and whether to enter into the transaction with such determination.”

“When evaluating the terms of a proposed employment contract, the annual compensation is reviewed by the Treasurer, who uses salary surveys and market comparisons for comparable positions to identify reasonable compensation and benefit levels. The final terms are approved by the Board of Directors prior to executing the contract. This process was completed in June 2015 for the Executive Director (top management official). The organization does not compensate any officers and no other employees meet the IRS' definition of a key employee.”

“Pasa's form 990 is available upon request at their main office in millheim, pa.”

“Governing documents, conflict of interest policy and financial statements are available upon request at pasa's main office in millheim, pa.”

“PROFESSIONAL SERVICES: Program service expenses 84,868. Management and general expenses 48,003. Fundraising expenses 106,059. Total expenses 238,930.”

“LODGING & MEALS: Program service expenses 34,753. Management and general expenses 6,421. Fundraising expenses 570. Total expenses 41,744. DUES/FEES/SUBSCRIPTIONS: Program service expenses 18,010. Management and general expenses 11,292. Fundraising expenses 975. Total expenses 30,277. SHARED PROCEEDS: Program service expenses 0. Management and general expenses 0. Fundraising expenses 24,253. Total expenses 24,253. MERCHANDISE EXPENSE: Program service expenses 18,374. Management and general expenses 625. Fundraising expenses 298. Total expenses 19,297. HONORARIUM: Program service expenses 19,080. Management and general expenses 0. Fundraising expenses 0. Total expenses 19,080. FEES - CREDIT CARD: Program service expenses 7,406. Management and general expenses 2,928. Fundraising expenses 2,598. Total expenses 12,932. DISCOUNT ON PROMISES TO GIVE: Program service expenses 0. Management and general expenses 0. Fundraising expenses 10,318. Total expenses 10,318. GAS/TOLLS/PARKING: Program service expenses 3,129. Management and general expenses 3,802. Fundraising expenses 32. Total expenses 6,963. UTILITIES: Program service expenses 4,727. Management and general expenses 338. Fundraising expenses 865. Total expenses 5,930. AWARDS & GIFTS: Program service expenses 1,423. Management and general expenses 272. Fundraising expenses 3,166. Total expenses 4,861. MEMBER SUPPORT: Program service expenses 3,180. Management and general expenses 0. Fundraising expenses 0. Total expenses 3,180. UNCOLLECTIBLE: Program service expenses 1,840. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,840. VEHICLES: Program service expenses 1,137. Management and general expenses 95. Fundraising expenses 244. Total expenses 1,476. TRAINING: Program service expenses 319. Management and general expenses 729. Fundraising expenses 205. Total expenses 1,253. MISCELLANEOUS: Program service expenses 113. Management and general expenses 278. Fundraising expenses 0. Total expenses 391.”

“In November 2014 PASA initiated a capital fundraising campaign to raise operating revenues for a variety of new educational program initiatives. The campaign aimed to raise such funds through pledges which, in most cases, will extend for five years, with payments made annually to the association. However, the costs of conducting such a campaign are heavily concentrated at the front end, and in this case the timing was such that most expenses would be incurred by June 30, 2015 while the vast majority of pledges will be received after that date, in succeeding fiscal years. This frontloading of costs explains, then, why fundraising costs are so high in proportion to programming expenditures for the year ended June 30, 2015.”

“There are no changes in the review process from the prior year.”