Greater Pittsburgh Community Food Bank

“The board of directors shall appoint an executive committee to consist of the board chair, the executive officers, the immediate past board chair (provided that such person continues to serve as a duly elected member of the board) and two (2) at-large committee members appointed by the executive committee. The immediate past board chair and the two (2) at-large committee members shall serve as members of the executive committee for a term of two years; provided, however, that such individuals may be appointed for an additional two-year term. Except as may be otherwise provided in the resolution designating such committee, the executive committee shall have and may exercise, during the intervals between meetings of the board of directors, all of the powers of the board of directors except that the executive committee shall not have the power to amend or repeal these bylaws or to adopt new bylaws, to fill vacancies in, change the number of, or remove members of the board of directors; or to dissolve, remove members or change the number of members of, the executive committee; or to amend or repeal any resolution of the board of directors which by its terms shall not be amendable or repealable. It shall be the duty of the executive committee to supervise the operations of the food bank between meetings of the board. The executive committee shall annually review, using comparative data, and approve compensation for the president. Any actions of the executive committee shall be ratified by the board of directors at its meeting next following the action. The executive committee may, in its discretion, delegate to the president of the food bank, or to a subcommittee, details of operation or expenditures of the food bank. The executive committee shall meet on the call of the board chair at such times and places as shall be designated by the board chair. Any action taken by the executive committee may be ratified, altered or revoked by the board of directors at its next regularly scheduled meeting following the action taken.”

“Prior to the form 990 being filed, it will be reviewed by the food bank's audit committee. The audit committee will in turn provide a copy of the completed form 990 to each member of the board of directors before it is filed with the internal revenue service.”

“Board members, officers, and key employees are subject to the food bank's conflict of interest policy. In accordance with the policy these individuals are required to complete a conflict of interest statement each fiscal year. In addition, upon beginning their term, each new board member is required to complete a conflict of interest statement. The cfo tracks the receipt of the statements and submits the statements to the audit committee for their review. Upon review of the statements, any actual or potential conflicts are brought to the attention of the board chair. Procedures for addressing conflicts of interest are outlined in the policy.”

“The executive committee of the board annually evaluates the ceo of the organization. To assist the committee, salary ranges and data from other comparable food banks throughout the feeding america network as well as from within the region's human services non-profit community (bi-annual study provided by the bayer center for non-profit management) are utilized. In fiscal year 2021-22, an independent contractor completed a compensation study for the entire organization looking at all non-profits in southwestern pennsylvania. This study was also used to determine the base salaries for the ceo and other officers of the organization. The full board went into executive session at their september 2024 meeting to ratify the executive committee's approval of the ceo's compensation for fy 2025.”

“The food bank's annual written report contains a summary of the most recent audited financial position. Conflict of interest and other governing documents are made available upon request.”

“Food distribution - through our network of over 1,000 partners and distribution events, the food bank distributed approximately 53 million meals (including 18.1 million pounds of produce) to food insecure individuals and families during fiscal year 2025. The food bank is committed to providing high-quality and high-value food to people in need, and our distribution and sourcing programs are governed by that commitment.”

“Community impact - the food bank administers community impact programs that offer access to food assistance and life stabilization resources. In fiscal year 2025 our programs included: -supplemental nutrition assistance program (snap): in fiscal year 2025, the food bank helped over 2,200 individuals and families complete snap applications resulting in over 2.6 million meals to the community. -child nutrition programs: we collaborate with schools and community organizations to improve year-round access to and participation in federally and privately funded child nutrition programs. -child and adult care feeding program (cacfp): this federal program provides reimbursements for nutritious meals and snacks to eligible children and adults who are enrolled for care at participating childcare centers, day care homes, and adult day care centers. -summer food service program (sfsp): the summer youth cafe, nationally known as the summer food service program, is a federally funded child nutrition program that reimburses organizations offering free summer meals to kids in need.”

“Network outreach program - together with a network of more than 1,000 agencies, partners and programs, the food bank distributed over 53 million meals to people in need across 11 counties of southwestern pennsylvania. In addition to providing food, the team monitors agencies for compliance with client income guidelines, safe food handling, facility storage and safety, participatory requirements for federally funded meal and snack programs, ordering and distributing food and reporting requirements. The food bank also secures donations to help member agencies obtain equipment like refrigerators, shelving, computers and printers. We build the capacity of member agencies by providing trainings, workshops, an annual professional development conference, and information about additional community resources that may aid the clients they serve.”

“The audit committee has responsibility for the selection of an independent accounting firm. The audit committee meets with the audit firm selected to review the scope of work. The auditors report to the audit and finance committees (jointly) the results of their audit. The audit report is distributed to the full board.”