Association of State & Territorial Solid

“Astswmo has one voting representative per state, territory, and dc that are entitled to vote on issues that come before astswmo.”

“Directors or administrative heads serving on the board of directors are elected by the regular members of their respective regions. In the states with more than one regular member because of the division's responsibilty, the state has the responsibility of determining the manner in which that single ballot will be cast. States may be required, in advance of a membership business meeting, to identify in writing the regular member who will cast the single state vote.”

“A change to the bylaws is a decision of the governing body subject to approval by members. Only the voting members are entitled to vote for a change in the bylaws.”

“The policy regarding astswmo's federal form 990 and financial statements requires that the board of directors review and approve the draft form 990 before it is signed by the executive director. This is to ensure that the information in the draft form 990 is complete and accurate. Before the draft form 990 is presented to the board of directors, it is reviewed by the executive director followed by the audit committee. The audit committee makes a recommendation to the executive committee of the board of directors who then conducts the final review and approval. Finally, the draft form 990 is presented before the board of directors for approval before it is submitted to the internal revenue service.”

“The executive director conducts an orientation session for all new board members and provides a copy of the conflict of interest policy along with an explanation of the importance of the policy. On an annual basis, all board members must complete a conflict of interest certification. The conflict of interest policy also applies to staff. In addition, the astswmo personnel policies contains a conflict of interest provision. Employees are required to sign an acknowledgment of receipt indicating that they understand all provisions in the policy. Vendors are advised not to provide anything more than nominal gifts (less than $50). Actual or potential conflicts must be identified and reported. Additionally, all expenditures must be approved by the executive director (or deputy director in the executive's absence). All contracts must be approved by the executive committee and ratified by the board of directors. All large expenditures (greater than $5,000) must be approved by the executive director (or deputy director in the executive's absence) and an officer of the board of directors. When a conflict of interest arises, the reporting board member or staff member shall respect the decision of the executive committee and recuse himself/herself from the decision process and not influence any other person participating in the decision process for that activity.”

“The president makes a recommendation for the executive director's compensation to the entire board of directors. The president's recommendation is based on a number of factors including comparability data from salary surveys and review of compensation reported on the federal form 990 for similar organizations. The president also interviews staff and board members to gather information about the executive director's performance. The board of directors discusses the president's recommendation and makes a decision about annual compensation for the executive director during the executive session of a board of directors meeting. The last compensation review was conducted on august 2, 2016.”

“Astswmo posts its governing documents such as bylaws, conflict of interest, and other policies along with the federal form 990 on www.astswmo.org. Astswmo also makes these documents available for public review upon request.”