Historic Hawai'I Foundation

“Former trustees jeremy baldwin and wendy rice peterson have a family relationship.”

“Members have the right to elect the members of the governing body and the president of the board of trustees. Members have the right to amend the by-laws. Members do not have the right to receive a share of the organization's assets upon the organization's dissolution.”

“Historic hawaii has members.”

“The members take action annually.”

“Historic hawaii foundation shall annually prepare required filings with the internal revenue service (form 990). The executive director shall forward the pre-final form 990 to the finance committee for review and comment. The executive director shall complete revisions as directed by the finance committee and shall forward the final form 990 to the board of trustees for review and acceptance prior to filing the form 990 with the irs.”

“Each board member completes a conflict of interest disclosure form annually. If in the course of the organization's activities, a conflict of interest arises, the board member discloses the conflict, refrains from the deliberations and abstains from voting. If there is uncertainty about whether an actual conflict exists, the board member discloses the circumstances and the remainder of the board makes a determination about whether the situation presents an actual or material conflict. Disclosures, conflicts and the board members' abstention from the action are reported in the meeting minutes.”

“Line 15a: in accordance with the policies of the board of historic hawaii foundation, an evaluation of cy2023 performance for executive director kiersten faulkner was conducted following this procedure: the evaluation process was facilitated by the board executive committee, with the opportunity for participation by the entire board. In february, a review of the current job description for the executive director was conducted, and an evaluation checklist was finalized and circulated to all board members and the executive director. The evaluation checklist was based upon the job description and the organizational objectives historic hawaii foundation and its strategic plan. The evaluation checklists were completed by board members and a compilation of the results (in the form of a composite checklist) was prepared and presented to the board in executive session. The executive director also prepared a separate self evaluation, including proposed performance objectives for cy2024. At its meeting in executive session the board reviewed the compilation of the evaluation checklist results and discussed and reached consensus on each item in the checklist as reflected in the compilation. The board also discussed the compensation of the executive director, taking into account the current financial circumstances of historic hawaii foundation, the performance of the executive director, the economy in hawaii, the understanding of the board on compensation of executive directors/ceos of comparable organizations in hawaii and the region, and any other circumstances. This process is documented in the board president's confidential file. Line 15b: compensation for development program manager, development associate and education program manager are determined by the executive director through the annual budget process, with approval through the board of trustees and its finance committee. Compensation levels are determined by factors that include comparable job descriptions and duties across the nonprofit sector and geographic region, incumbent levels of education and experience, annual performance achievements and outcomes, the organization's financial position, area market rates and cost of living. Compensation levels are determined annually. The process is documented through the personnel files and payroll records, and the contemporaneous meeting minutes for the board and committee.”

“Historic hawaii foundation maintains copies of all organizational documents, including the articles of incorporation, by-laws and determination of 501(c)(3) tax exempt status in perpetuity. Historic hawaii foundation maintains copies of its annual filing with the internal review service (form 990), annual audit of financial statements, and annual reports for a period of six years. Such documents are available for public inspection upon request.”

“The organization has a co-employment arrangement with altres, who is the outsourced hr/payroll provider and the employer of record. The organization is the worksite employer.”

“Payroll taxes are included on line 7 (other salaries and wages) instead of line 10 (payroll taxes).”