Patuxent River Naval Air Museum Assn

“Did the organization have members or stockholders? The organization accepts membership dues from individuals, businesses and other parties. In return, these members receive a quarterly newsletter, invitations to special events, free museum admission, and a members discount as they purchase items from the museums gift shop.”

“Did the organization contemporaneously document meetings/written actions undertaken during the year by any committee with authority to act on the governing boards behalf? None of the organizations committees have the authority to act on the governing boards behalf.”

“Describe the process by which the organizations governing body will review this Form 990: Due to the urgent nature of filing this return, the Treasurer performed a review of the complete Form 990/Form990-T prior to its submission to the Internal Revenue Service. He will then present it to the entire Board of Directors at its next meeting. The organization will then file an amended return if the Boards review indicates the need to do so.”

“Describe the manner in which the Board of Directors monitored and enforced compliance with its written conflict of interest policy: The Board of Directors vets prospective Board members as to compliance with the requirements of its written conflict of interest policy, and this policy is then discussed with new directors during their orientation session(s). Annually (at the beginning of the organizations fiscal year), all Board members file a conflict of interest disclosure. They are then expected to notify the Board in the event that they encounter a situation requiring action under the policy during the following year.”

“Describe the availability of the organizations governing documents, conflict of interest policy, and financial statements for members of the public: These documents are currently available upon written request. The organizations Form 990s for prior years are also available within the the website maintained by GuideStar (www.guidestar.org).”