University School of Nashville

“Eric kopstain and jennifer russell are employed by the same university.”

“A draft of form 990 is reviewed first by members of the finance committee of the board of trustees. After the finance committee reviews and makes any changes necessary, a revised draft is sent to each voting member of the board of trustees. Any board member could recommend changes. The final copy is then signed by the cfo of the school and paid preparer and electronically filed with the internal revenue service.”

“The code of business conduct and ethics, adopted by the board of trustees applicable to its trustees, officers, head of school, senior management, board committee members, faculty and staff (each, a "covered individual"). It is the school's intention to take all measures necessary to promote and ensure honest and ethical conduct, including the ethical handling of conflicts of interest; full, fair, accurate, timely, and understandable disclosure in all financial reports prepared or distributed by the school; and compliance with applicable laws and governmental regulations. This code also is intended to provide the school's directives and procedures that: (1) protect the school's legally protectable interests, including any business-related opportunities, assets, and/or confidential information of the school; (2) protect the school from incurring unauthorized or unnecessary contractual or other liability; (3) deter any covered individual from the commission of any wrongful act associated in any way with the school; and (4) provide a mechanism for prompt and consistent enforcement of the provisions of this code. All covered individuals are expected to be familiar with this code and to adhere to the principles and procedures set forth in this code that apply to such.”

“The key employee (director) drafts an annual letter of agreement (memorandum of understanding) in the early fall of the current academic year as well as fiscal year outlining his goals and objectives for that year. This agreement is signed by the key employee and the president of the board of trustees. Before the close of the current academic and fiscal year, the executive committee of the board of trustees goes into closed session and discusses the progress made on the director's goals and objectives as outlined in the early fall. Subsequently, the board president, vice president, and past president of the board of trustees meet and with the feedback obtained from the executive committee meeting draft the compensation agreement for the director for the upcoming academic and fiscal year. The president of the board informs the key employee as well as the financial office of the school of the amount of compensation package which could include annual compensation, bonus and/or payment of deferred compensation under section 457 of the irs code or other incentives as determined by the executive committee of the board.”

“The school's by-laws and employee handbook are posted on human resources page on the school's intranet for employee access. The code of business conduct and ethics certification forms for trustees and board committee members are maintained in the director's office. Acknowledgement of receipt of the employee handbook, which includes the code of business conduct and ethics and whistleblower protection is maintained in the school's payroll and human resource information system. These are available upon request. Internal financial statements of the school are regularly reviewed by the finance committee and board of trustees. Audited financial statements for the fiscal year are reviewed by the finance committee and the board of trustees as a regularly scheduled meeting. These audited financial statements are presented in draft form by the audit firm chosen to conduct the annual audit prior to the final presentation to the board of directors. Any of the school's governing documents, code of business conduct and ethics documents, and financial statements are available upon request.”

“The process has not changed from the prior year.”