Tricity Family Services

“A draft copy of the 990 is provided to the finance committee and board of trustees' treasurer prior to filing. The committee and treasurer review and pre-approve the copy (documented in committee minutes). The copy is then forwarded on to the executive committee of the board of trustees for final approval (documented in committee minutes). The approval is then communicated to the outside accountants, who prepare the final filing copy.”

“The organization has adopted a conflict of interest policy that requires board members to annually disclose to the board president any potential, perceived or actual conflicts of interest. In addition, any potential, perceived or actual conflicts that should arise are to be immediately reported to the board president. The disclosure shall be in writing and the president shall bring to the board such information as necessary to determine whether a conflict exists and the resolution. Board members are also bound to report any conflict of another board member that comes to his/her attention.”

“Compensation process for officers. It is the responsibility of the agency's executive director to conduct an annual evaluation of the business manager's performance and compensation package. The interactive annual performance review process is accomplished in june of each year using the standard "tcfs staff evaluation form". Following the face-to-face performance review session with the business manager, the executive director prepares and submits to the business office, in writing, the salary for the business manager for the coming fiscal year. Any recommended increase in compensation will be based upon the business manager's performance review, an assessment of available comparable salary data obtained through periodic salary studies and the agency's budget capacity. The business manager received the same benefit package as other employees. Line 15a - compensation process for top officials in accordance with the agency's personnel procedures, the president of the board of directors conducts a review of the performance of the executive director prior to the end of june each year. Staff members supervised by the executive director may be asked by the board president to evaluate the executive director using the "supervisor evaluation" form and to mail the completed form to the office manager. The president convenes a meeting of the executive committee for the purpose of: reviewing the summary; evaluating the success of the executive director in helping the agency achieve the goals articulated in the annual operating plan; eliciting the executive directors self-assessment of his/her performance; developing preliminary goals for the executive director in the coming year; and determining the executive director's salary and benefit package for the coming year. The decision as to salary and benefit package is forwarded, in writing, to the business office for documentation for payroll purposes and filing in the personnel records along with the aforementioned documents.”

“The organization makes documents available in accordance with applicable law.”

“There were no changes to the oversight or selection process during the tax year.”