Overlake Hospital Auxiliaries

“Membership in Overlake Hospital Auxiliaries is open to anyone who pays dues in accordance with the bylaws and who supports the stated purposes of Overlake Hospital Auxiliaries.”

“The President, Vice President, and Secretary/Treasurer shall be elected by majority vote of the membership for a one year term or until their successor is elected. No officer shall serve more than two consecutive terms.”

“The Overlake Hospital Medical Center Board of Trustees must approve the following: a) any sale or lease of all or substantially all of the assets of the corporation, b) any taking or lending of credit not in the ordinary course of business, c) the annual budget and amendments thereto, d) the auditors of the corporation, and e) any amendments to the articles of incorporation and bylaws of the corporation.”

“The 990 is prepared internally and reviewed by an independent accounting firm. The 990 is then reviewed by Executive Director, President & CEO, CFO, and Overlake Hospital Medical Center Finance Committee. A public disclosure copy is distributed to the Auxiliaries Board members prior to submission to the IRS.”

“Overlake's policy and process for Executive Compensation is fully documented in the "Executive Compensation Administration and Compliance Manual". This manual details the charter of the Compensation Committee of the Board, the compensation philosophy and how salary increases, incentives, benefits and perquisites are administered. Compensation Committee members are independent board members as required by the Charter and By-laws. The process includes an independent consultant who works directly for the Compensation Committee and a review of comparable data from external sources. All compensation related decisions for the CEO, COO and Vice Presidents and Auxiliaries Executive Director are discussed, deliberated and voted on by the Compensation Committee and documented in the minutes of the meeting. Officers Mary Beth Stearns, Craig Hendrickson, J. Michael Marsh and Gary McLaughlin are paid by related affiliate Overlake Hospital Medical Center.”

“Overlake Hospital Auxiliaries makes its governing documents and conflict of interest policy available through the Hospital's administration office. The Overlake Hospital Medical Center consolidated financial statements are available on the Overlake Medical Center's web site.”

“The significant changes to the by-laws were the reduction of one officer by combining the Secretary and Treasurer positions and reducing the quorum requirement for ordinary business at meetings from 1/3 to 1/5.”

“Overlake Hospital Auxiliaries follows the conflicts of interest, whistle blower, and document retention and destruction policies of Overlake Hospital Medical Center.”

“Overlake Hospital Auxiliaries staff are paid by its related organization (Overlake Hospital Medical Center) through a common paymaster. These payroll expenses are charged to Overlake Hospital Auxiliaries.”

“Craig Hendrickson was President & CEO through April 2014. J. Michael Marsh was President & CEO effective April 2014”

“Overlake Hospital Auxiliaries had 84 volunteers during the year. Included were 9 Board members that volunteered their time as Board members during the year and other volunteers that assisted with various fundraising campaigns.”

“The financial statements of Overlake Hospital Auxiliaries are audited on a consolidated basis as part of Overlake Hospital Medical Center. This IRS Form 990 for Overlake Hospital Auxiliaries only contains the activities of the Auxiliaries while the activities of the related organizations are reported on separate IRS Form 990s.”

“Employees are paid through the use of a common paymaster and reported on the Form W-3 and other required filings of Overlake Hospital Medical Center.”

“Overlake Hospital Auxiliaries did not receive any contributions of intellectual property, cars, boats, airplanes, or other vehicles.”