100 Club of Arizona

“The executive committee shall consist of at least five (5) members being the chair, the vice chair, the treasurer, the secretary, the immediate past chair, and such other directors, if any, as designated by the board from time to time. The executive committee has and may exercise the powers of the board in the management of the business and affairs of the corporation while the board is not in session, subject to such limitations as may be included in a board resolution or as otherwise provided in the bylaws and the articles. The executive committee shall function primarily to plan, coordinate and facilitate the activities of the board and its committees, including the development of the board's governance plans and goals for review by the board. The committee also shall oversee and periodically evaluate comprehensive short and long term goals and plans for the corporation, which shall be reviewed and ultimately approved by the board. The executive committee shall also develop, implement, and evaluate the method by which to review the president's performance and shall recommend to the board the annual compensation to be paid the president, which the board may approve or reject in its sole and absolute discretion. The executive committee shall file its review of the president's performance with the board for the board's review and approval. Such report and review shall be confidential and accessible only to members of the board.”

“The draft of the 990 is shared electronically with all board members before filing. Board members can ask questions or raise concerns. The audit committee meets with the audit firm prior to the filing of the 990 to ask questions or raise concerns.”

“Each board member submits a conflict of interest statement annually. Where a potential conflict of interest is present, the board member in question recuses her/himself from any discussion or action. When a conflict of interest arises concerning a matter requiring action by the board of directors or one of its committees, the interested party shall disclose the conflict and shall not participate in the discussions or decision regarding the matter. The minutes of the meeting shall reflect that the conflict of interest was disclosed and that the interested person did not participate in the discussion or vote.”

“The organization implemented the following ceo compensation policy: the 100 club of arizona shall (either the full board or the executive/compensation/review committee) annually evaluate the ceo/president on his/her performance, and ask for his/her input on matters of performance and compensation. Board approval - the (executive/review committee) will obtain research and information to make a recommendation to the full board for the compensation (salary and benefits) of the ceo/president (and other highly compensated employees or consultants) based on a review of comparability data for similarly qualified individuals in comparable positions at similar organizations. Concurrent documentation - to approve the compensation for the ceo/president (or other highly compensated employees and consultants), the board must document how it reached its decisions, including the data on which it relied, in minutes of the meeting during which the compensation was approved. Independence in setting compensation - the chair of the board of directors, who is a volunteer and not compensated by the 100 club of arizona, will operate independently without undue influence from the ceo/president. The chair of the board of directors will engage a 3rd party to conduct salary comparisons of other nonprofits of approximate size as the 100 club. This information is included in the information used by the board to base its compensation decisions for the ceo/president and other highly compensated staff members or contractors. No member of the executive or compensation/review committee will be a staff member, the relative of a staff member, or have any relationship with staff that could present a conflict of interest. The ceo performs annual reviews on all other employees. The process described here was last completed in 2024.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“The organization did not change its oversight or selection process for an independent accountant during the tax year.”