West Side Community Health Services Inc.

“The bylaws were amended in october 2019 to (a) add approving health center services and the location and hours of operation of health center sites as a board authority and responsibility, and (b) clarify that the organizational structure and documents do not allow for any other individual, entity or committee to reserve approval authority or have veto power over the health center board with regard to required authorities and functions.”

“No committees have the authority to act on behalf of the board of directors.”

“The return was prepared by an independent accounting firm using the audited financial records of the organization. Then, the ceo, cfo, finance committee, and board of directors reviewed and approved the return prior to being filed.”

“All board members are expected to exercise independent judgment in overseeing the business affairs of the organization. Board members are prohibited from engaging in any situation that is or appears to be a conflict of interest. This includes prohibiting board members and members of their immediate family from being employees or contractors of minnesota community care on an annual basis, all board of directors and committee members must sign a written declaration of the following: 1. Fit of organizational mission with personal goals. 2. Individual or immediate family participation in other business relationships or the engagement of other outside activities that may impair independence of judgment concerning the operations of minnesota community care. 3. Individual or immediate family personal financial interests that may impair independence of judgment or influence decisions or actions concerning minnesota community care. 4. Individual or immediate family involvement, or other board or officer involvement, in any business transactions involving material interest, direct or indirect, pending or completed, to which minnesota community care was or is to be a party. 5. Individual or immediate family involvement or other board or officer involvement, in any business transaction with a company which substantially competes with minnesota community care. 6. Signed statements will be kept on file. Any declaration noting a potential conflict of interest will be further reviewed by the executive committee. If a conflict of interest is deemed to exist, the conflicted board member would abstain from voting on the matter.”

“The board of directors reviews the president and executive officer performance and compensation on an annual basis. They use a number of compensation studies, prepared by the national association of community health centers (nachc) at the time of review and market-based surveys. The executive committee recommended the compensation structure to the full board for approval. All other officers and key salaries are reviewed and approved by the president and executive officer on an annual basis. A review occurred in the final month of fiscal year 2020.”

“The audit report and form 990 are posted on the organization's website. The organization's governing documents and conflict of interest policy are available upon request, and will be mailed to the requestor when any inquiry is received by the organization.”

“The process for selection and oversight of an independent accountant has not changed from the prior year.”