322 Overland Trails Council

“The corporate membership of the corporation shall be composed of active members and may also include associate members and honorary members. All active, associate, and honorary members must meet the membership qualifications established by article vi of the corporation's articles of incorporation. The corporation also may enroll friends of scouting pursuant to clause 3 of the below. Friends of scouting shall not be part of the corporate membership of the corporation unless elected as associate members pursuant to clause 2. Active members clause 1. The active membership of the local council shall consist of chartered organization representatives and members at large. Chartered organization representatives shall represent organizations or community groups operating units. Each organization or community group to which a charter is granted by the boy scouts of america to operate one or more recognized scouting units shall elect or appoint a chartered organization representative, who shall be other than the unit leader or assistant unit leader, as a member of the local council. Members at large of the local council shall include persons chosen from the various business, civic, educational, labor, professional, social, and religious interests of the communities in the corporation's territory. The local council shall have not fewer than 100 active members. At all times chartered organization representatives shall constitute a majority of the active membership of the local council. Associate members clause 2. The active members of the local council may elect as associate members of the local council persons desiring to maintain an active scouter membership without assignment to active service. Associate members shall have no vote but may wear the uniform and insignia of lay members without office. Friends of scouting clause 3. The local council may enroll as friends of scouting persons desiring to be identified through their financial support and influence in expansion of the corporation's program. Friends of scouting who satisfy the eligibility requirements may be elected as associate members pursuant to clause 2 of this section. Friends of scouting shall have no vote. Honorary members clause 4. The active members of the local council may elect as honorary members of the local council persons whose election may further the scouting program. Honorary members are not elected as members at large and shall have no vote.”

“Regular members of the executive board shall be elected at the annual meeting of the local council by active members of the organization.”

“The form 990 is reviewed by the scout executive, audit committee, and other officers with notice given to the board members of the availability of the form for review.”

“Each board member and each officer of the corporation shall promptly disclose any material interest that he or she has or reasonably expects to have in any proposed or existing arrangement with the corporation prior to the start of any negotiations with respect to such matter. An interest required to be disclosed under this policy shall be disclosed in writing to the chair of the board. Such disclosure shall include all material facts and supply any reasons why the arrangement might be or might not be in the best interest of the corporation. The chair of the board shall refer the issue to the full board, the executive committee, or other board committee having decision-making authority over the substantive matter in question.”

“Compensation process for officers: the executive committee discusses and approves on an annual basis.”

“The organization's governing documents and the conflict of interest policies are made available upon request. Notification of availability is stated at the board meetings.”