Free Clinic of Simi Valley

“The organization employs an exectutive director who takes care of the day to day operations of the organization including the hiring, the firing & supervision of employees, preparation of opertating budgets for approval by the board & financial operations.”

“The organization's outside cpa delivers the form 990 to the organization's executive director for the board's review. The executive director communicates with board members and any corrections or changes are noted and communicated to the cpa. Once any required corrections are made a final draft of the return is sent to the executive director along with the electronic e-file authorization form. Once the signed e-file authorization form is received by the cpa, the organization's return is electronically transmitted to the irs.”

“Procedures to manage conflicts. A. For each interest disclosed to the chairman of the board of directors, the chairman will determine whether to: (a) take no action, (b) assure full disclosure to the board of directors and other individuals covered by this policy, (c) ask the person to recuse from participation in related discussions or decisions within the organization, or (d) ask the person to resign from his or her position in the organization or, if the person refuses to resign, become subject to possible removal in accordance with the organizations removal procedures. The organization's employed executive director will monitor proposed or ongoing transactions for conflicts of interest and disclose them to the chairman of the board of directors in order to deal with potential or actual conflicts, whether discovered before or after the transaction has occurred.”

“The organization's budget & finance committee reviews and approves the executive director's compensation contract for presentation to and approval by the full board of directors. The committee compares the executive director's compensation contract with other industry standards and statistics from other local public charities to determine the fair arm's length competitive compensation contract.”

“The organization's financial statements and tax return information are available upon request.”

“The organization's governing documents, conflict of interest policy are available upon request.”