Jeffco Action Center Inc.

“The tax return is reviewed by the finance department, the organization's directors, the finance committee, and then by the board for final approval before filing with the irs.”

“Conflict of interest forms are distributed and signed annually by all board of directors. They are collected, reviewed and filed by the senior operations director. New board members and staff fill one out at the time of orientation to the board or at the time of hire. Empolyees read and sign off on the employee handbook approximately once a year when the handbook is updated. As a small agency, we are aware of outside agency business relationships of key employees and board members. Self disclosure is required in our conflict of interest policy and others who may be aware of conflicts of interest assist in identifying any such conflicts. When a conflict of interest is identified on the board level, that identified board member is asked to abstain and not be present for any discussion or voting. This action is documented in board minutes. Large purchases are sent out to bid from at least three vendors and multiple sign-offs are required per our purchasing policy.”

“The senior operations director in coordination with our outsourced hr services vendor, hr choice, reviews nonprofit salary and benefit surveys on an annual basis using mountain states employers' council, colorado nonprofit association and other relevant sources to recommend annual salary guidelines for all employees of the jeffco action center, including the executive director. The board of directors personnel committee reviews the executive director salary recommendation on a yearly basis and makes a recommendation to the executive committee of the board for final approval. The vice president of the board of directors is responsible for ensuring the executive director receives a documented annual review using the review form approved by the board personnel committee. The review form is sent to board members for their input. The vice president of the board of directors documents and delivers the final review and salary increase to the executive director. This process was last completed in june 2022.”

“See form 990, part vi, section b, line 15 explanation”

“Governing documents, the conflict of interest policy, and financial statements are available upon request through the senior operations director, director of finance, or the executive director. The financial statements and form 990 are posted on the agency's website and on the websites of charity navigator, guidestar and giving first. The annual audited financial statements are also made available to the public at the organization's annual meeting.”

“Grocery - the action center continued our pandemic caused modified outside, pre-packaged grocery distribution through december 2022. We had an outdoor distribution model where families and individuals drove through or walked up. All food was pre-packed and placed in a participant's car or packed in easy to carry bags. In addition to food, personal hygiene items, baby care items and pet food was provided. Quantities received were based on family size. Grocery services moved back indoors beginning december, 2022 and people had the choice of making an appointment for the self-select grocery, where they selected items based on family size and availability - or they could opt for a pre-packed "walk up" bag. This was "as is- and available in "one size" regardless of household size. The food distributed was sourced from grocery store food rescue, the food bank of the rockies, donations from businesses, individuals and other organizations. This year, food was also purchased with revenue from grants and donations.”

“Change in beneficial interest 0”