Gym Parents Inc

“Membership will be defined by active or inactive. Active membership becomes inactive membership when a gymnast fails to come to prestige for a period of (30) thirty days without contacting a coach. Inactive members will have their accounts closed, lockers cleaned out and will no longer be considered active members of gpib.”

“Executive board is elected by ballot vote of members holding whole membership status, with the exception of treasurer, which is an appointed position.”

“Treasurer will review the form 990 and forward via e-mail to all board members before its filing.”

“Each director, officer, employee and volunteer shall be provided with and asked to review a copy of this policy and to acknowledge in writing that he or she has done so. Annually each director, officer, employee and volunteer shall complete a disclosure form identifying any relationship, positions or circumstances in which she/he is involved that he or she believes could contribute to a conflict of interest. Other situations may create the apprearance to a conflict, or present a duality of interests in connection with a person who had influence over the activities or finances of the nonprofit. All such circumstances should be disclosed to the board or staff, as appropriate, and a decision made as to what course of action the organization or individuals should take. Prior to board or committee action on a contract or transaction involving a conflict of interest, a director or committee member having a conflict of interest and who is in attendance at the meeting shall disclose all facts material to the conflict or interest. Such disclosure shall re reflected in the minutes of the meeting. A person who had conflict of interest shall not participate in or be permitted to hear the board's or committee's discussion of the matter except to disclose material facts and to respond to questions. Such person shall not attempt to exert his or her personal influence with respect to the matter. The person having a conflict of interest may not vote on the contract and shall not be present in the meeting room when the vote is taken, unless the vote is by secret ballot. Such person's ineligibility to vote shall be reflected in the minutes of the meeting. This policy shall be reviewed annually be each member of the board of directors. Any changes to the policy shall be communicated to all staff and volunteers.”

“The organizations governing documents and financial statements are available for inspection upon request.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”

“The treasurer and the president of board assumes responsibility for oversight of the audit, review, or compilation of its financial statements and selection of an independent accountant. This process has not changed from prior year.”