Home Health Care Management Inc

“The form 990 will be made available to the board of directors prior to public release via secure access on the company's website. The finance committee meets to review the annual form 990 and will make a report to the board of directors before its filing.”

“Each director, employee and volunteer will sign an annual conflict of interest statement. The organization's policy requires directors, employees, and volunteers to avoid all conflicts of interest and the appearance of any conflict of interest. To avoid the appearance of a conflict of interest, a director, employee or volunteer can not participate in making any decision or recommendation concerning a matter which may result in any benefit or financial gain, either directly or indirectly, to the director, employee or volunteer or a member of her/his immediate family. In addition, full disclosure of the pertinent facts regarding the potential conflict of interest is required to be provided by the director, employee or volunteer. To further avoid the appearance of a conflict of interest, a director, employee or volunteer may not solicit or accept gifts, tips or other special considerations of economic value including personal insurance beneficiary status, from clients, their families, visitors or vendors. Impartial decision-making based on the best interest of the organization shall also apply to relations with vendors. Decisions regarding products and vendors shall be made objectively and without favoritism. Any actual, apparent or potential conflicts of interest shall be reported to an appropriate member of the organization's management. If a matter arises with respect to which a member of the board or management staff have a reason to believe that he or she may have a conflict of interest, it shall be promptly disclosed by the board/staff member to the board of directors or president and ceo. The board member shall further disclose any reason known to him or her why the proposed action may or may not be in the best interest of the organization. Except for such disclosures, the board/staff member shall not participate in by vote or otherwise, any decision or consideration of the proposed action. His/her abstention and the reason for it shall be recorded in the minutes.”

“On an annual basis, vice president-human resources & facilities reviews salary data available from nationally recognized compensation survey data, compiles that data and provides a recommendation for salary ranges for all executive level positions to the executive committee of the board of directors for home health care management. That committee reviews such recommendations and approves the salary range for those specific positions. The amount of money available each year for salary increases is budgeted with that specific year's annual budget. Salary recommended increases and performance appraisals for executive level positions are presented to the executive committee by the president/ceo. The executive committee provides the approval for those recommendations. The executive committee consists of independent members of the board and the deliberation and decisions of the committee are documented contemporaneously.”

“The organization makes the governing documents, conflict of interest policy and financial statements available upon written request.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”

“The finance committee assists the board of directors in fulfilling its responsibility for fiduciary oversight of the quality and integrity of the accounting, auditing, and reporting practices of the association, and such other duties as directed by the board (such as review of the annual irs form 990). The committee will oversee the accounting and financial reporting processes of the association, the audits of the association's financial statements, and the qualifications of the public accounting firm engaged as the association's independent auditor to prepare a yearly audit report. The committee also reviews and assesses the qualitative aspects of financial reporting, the association's processes to manage business and financial risk, and compliance with significant applicable legal and regulatory requirements. The committee is directly responsible for the appointment, compensation, retention, and oversight of the independent auditor. The committee will also review the annual irs form 990 prior to public release and will make a report to the board of directors. The independent auditor reports directly to the finance committee. The committee is expected to maintain an open communication with the independent auditor, the financial administrator, and company management. The committee relies on the expertise and knowledge of company management and the independent auditor in carrying out its oversight responsibilities. Management of the association is responsible for assuring the accuracy of the association's financial statements in accordance with generally accepted accounting principles and establishing satisfactory internal controls over financial reporting. The independent auditor is responsible for auditing the association's financial statements and the effectiveness of the association's internal controls. It is not the duty of the committee to plan or conduct audits; determine that the financial statements are complete and accurate and in accordance with generally accepted accounting principles; conduct investigations, assure compliance with laws and regulations or standards of business conduct, codes of ethics, internal policies, procedures, and controls. This process has not changed from prior year.”