Woods Services Foundation

“Process used by management and/or governing body to review 990: the tax return is reviewed by the corporate controller and the chief financial officer. The tax return is provided to all board members for their review prior to filing with the internal revenue service.”

“PROCESS TO MONITOR TRANSACTIONS FOR CONFLICTS OF INTEREST: ALL BOARD MEMBERS AND OFFICERS COMPLETE A CONFLICT OF INTEREST QUESTIONNAIRE ANNUALLY. IF A BOARD MEMBER IS DETERMINED TO HAVE A CONFLICT WITH REGARD TO A PARTICULAR ISSUE, THE MEMBER ABSTAINS FROM VOTING ON THE ISSUE. IN ADDITION, CONTRACT AND BUSINESS RELATIONSHIPS ARE SCRUTINIZED FOR POSSIBLE CONFLICTS. STAFF ARE REQUIRED TO REPORT ANY CONFLICTS OF INTEREST WITH CONTRACTORS, CARRIERS, SUPPLIERS, CONSULTANTS, PARENTS, AGENCIES AND OTHER PERSONS DOING BUSINESS WITH WOODS SERVICES. REPORTED CONFLICTS ARE INVESTIGATED DEPENDING ON THE NATURE OF THE CONFLICT. Based on the OUTCOME OF THE INVESTIGATION, A RANGE OF ACTIONS FROM EITHER AN EMPLOYEE COUNSELING STATEMENT TO TERMINATION COULD OCCUR.”

“PROCESS FOR DETERMINING COMPENSATION: THE ORGANIZATION DOES NOT HAVE ANY PAID EMPLOYEES; ALL COMPENSATION TO OFFICERS REPORTED ON PART VII OF THE FORM 990 WAS PAID BY A RELATED ORGANIZATION. THE PROCESS USED TO DETERMINE COMPENSATION FOR THESE INDIVIDUALS IS REPORTED ON THAT ORGANIZATION'S FORM 990 AND IS AS FOLLOWS: COMPENSATION FOR THE CEO AND OTHER OFFICERS IS DETERMINED THROUGH A PROCESS OVERSEEN BY AN INDEPENDENT TRUSTEE IN HIS/HER ROLE AS CHAIRMAN OF THE COMPENSATION/BENEFITS COMMITTEE. THIS COMMITTEE MAKES RECOMMENDATIONS SUPPORTED BY: 1) COMPARABILITY DATA AVAILABLE THROUGH A MAJOR ANNUAL COMPENSATION SURVEY OF SIMILAR AGENCIES THROUGHOUT SEVEN STATES, AND, 2) COMPARABILITY OF LOCAL/REGIONAL NONPROFITS OF SIGNIFICANT SIZE. RECOMMENDATIONS ARE PRESENTED TO THE EXECUTIVE COMMITTEE OF THE BOARD OF TRUSTEES FOR FINAL APPROVAL. NO OFFICERS OR STAFF ARE INVOLVED IN THE DELIBERATION REGARDING COMPENSATION FOR THE CEO. THE CEO DOES PARTICIPATE IN DELIBERATIONS REGARDING COMPENSATION FOR THE VICE PRESIDENTS. THE CHAIRMAN OF THE compensation/benefits COMMITTEE DOCUMENTS THE FINAL RECOMMENDATIONS AND DETERMINATIONS.”

“Avaliablity of documents: governing documents, conflict of interest policy and financial statements are available in the office of the chief financial officer for public review upon request.”

“During 2015, Thomas Grant, Executive VP & Chief Financial Officer, was an independent contractor providing services as an Interim Chief Financial Officer to affiliated organization, Woods Services. Mr. Grant was paid $58,579 while performing these services as an independent contractor in 2015. In March 2016, Mr. Grant became an employee of Woods Services. FORM 990, PART IX SHARED COSTS OF PERSONNEL, SERVICES AND EXPENSES: WOODS SERVICES FOUNDATION DOES NOT HAVE EMPLOYEES, BUT SHARES THE COSTS OF PERSONNEL, SERVICES AND EXPENSES, WITH WOODS SERVICES, INC. AND AFFILIATES. THE COSTS OF THESE SERVICES ARE ALLOCATED TO EACH OF THE SUBSIDIARIES BY A FORMULA.”