Hempfield Youth Association

“Membership in the organization shall consist of two classes: (1) regular membership and (2) honorary membership. Regular membership, which includes all members of the member's immediate family, shall be open to all parents and guardians of a person participating in one or more of the organization's sports programs. Membership fees shall be included within the registration fees assessed for each of the organization's sports programs. Membership in the organization must be renewed on an annual basis and runs from october 1 through september 30 of each calendar year. All fees must be paid to be a member of the organization. Notwithstanding the foregoing, the organization shall not deny any eligible youth the opportunity to participate in any sports progams based upon a genuine and demonstrated inability to pay the registration fees. Honorary members shall include the following: (a.) any enitity, organization or individual that sponsors any of the organization's sports programs and/or other activities. (b.) any coach or any member of the board of trustees, who is not a family member of a participant in one or more of the sports programs. (c.) the board of trustees may nominate and select individuals for appointment as lifetime members. In selecting lifetime members, the board of trustees shall consider individuals who have supported the organization, either financially or through time volunteered in working to build and/or improve the organization's facilities or sports programs or who have otherwise demonstrated substantial support for the organization.”

“The president shall appoint a nominating committee chair and nominating committee with the approval of a majority of the trustees present and voting. The nominating committee shall present annually a slate of (a) proposed trustees to fill vacancies on the board of trustees, and (b) candidates for those positions listed whose member's terms will expire at the end of the then current year or those positions which are vacant. Nominations may be made from the floor by any trustee at any meeting at which nominations for any office of the organization or the board of trustees are accepted or considered, provided the nominee is present and accepts the nomination.”

“Form 990 is reviewed by board members before filing the return.”

“Conflicts of interest are reviewed at board meetings.”

“The governing documents and conflict of interest policy are available from board members upon request.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”