Philadelphia Vip Inc

“Organization's process to review form 990 prior to filing, the form 990 is thoroughly reviewed and approved by the executive director and finance committee. Following finance committee review and approval, an electronic copy is provided to the full board for approval.”

“Monitoring and enforcement of conflict of interest policy the conflict of interest policy for board members is monitored by the executive committee. The conflict of interest policy for staff is monitored by the executive director and the management team. For employees, the conflict of interest policy is reviewed and signed off on when the employee joins the organization. For board members, review of the policy is included in orientation to the board, which happens prior to the first voting meeting the new board member attends. For board members, if a potential conflict arises the board member is obligated to disclose it and, if appropriate, abstain from voting. For staff, the employee is required to disclose the conflict to the director of operations. Vip management then considers the situation and takes appropriate steps to ensure that vip activities and actions are not materially impacted. Per a government grant compliance request, board and staff conflict of interest policies were updated to include specific language on nepotism, copied below: 4.nepotism a.definition of family members: for the purpose of this policy, a family member is defined as an individual's spouse, partner, parents, step-parents, siblings, step-siblings, children (including legally adopted children), aunts and uncles, nieces and nephews, grandparents, grandchildren, or cousins. In-laws (or partner's family) and the spouses of siblings, step-siblings, aunts and uncles, nieces and nephews, grandparents, grandchildren, or cousins are also considered family. Other non-family relationships may be considered on a case-by-case basis. B.nepotism policy: no family members shall: -share a manager. -have any reporting relationship between them. -oversee processes that will affect a family member. -participate in any disciplinary or reward decision that directly affects an individual family member. This policy shall be enforced when hiring, promoting, or transferring employees. When dealing with outside firms, either as vendors, clients, or service providers, these same guidelines shall apply.”

“Process for determining compensation all of the stated factors are considered when determining the compensation package for the agency's sole compensated officer/key employee.”

“Public availability of other documents the organization makes its governing documents, conflict of interest policy, financial statements and form 990 available to the general public upon request.”