Mathematical Optimization Society Inc.

“The Society consists of dues-paying members from academia, industry, and research labs.”

“Elections are held once every three years to elect the chair, vice chair, treasurer, and 4 council members at large. The chair of the executive committee is appointed by the council, following a nomination by the chair, which the council may approve or disapprove, and thereafter serves until the chair nominates a replacement candidate for the office.”

“The Form 990 was prepared by a nationally renowned accounting firm in conjunction with the organization's financial department. A copy of the draft Form 990 was circulated to the full executive committee for discussion and comment. Each Executive Committee Member was provided ample opportunity to comment on the information contained in the 990 prior to its electronic filing with the Internal Revenue Service.”

“Question 12a - Written Conflict of Interest Policy Each officer, director, trustee and key employee of MOS is required to annually disclose any conflicts of interest that arise by virtue of their employment, board service, or position with MOS. MOS monitors compliance with its conflict of interest policy through a semi-annual disclosure statement that is distributed to these individuals. Potential conflicts are investigated immediately.”

“Council members (including all three officers) will not receive any compensation for their services as Council members, nor will officers receive any compensation for their services as officers, but by resolution of the Council, Council members (including officers) may be reimbursed for their expenses of attendance at Council meetings. However, nothing herein will be construed to prevent a Council member or a member of the family of such Council member from serving the Society in another capacity for which compensation or an honorarium is paid. If a Council member, or a member of the family of such Council member serves the Society in another capacity for which the Society may pay any of them compensation, a reimbursement, or an honorarium, such Council member shall reveal such conflict before the Council considers whether to approve such payment and shall not vote on a Council action to approve such payment. If such payment to a Council member or member of the family of such Council member shall be expected in combination with any other payments for such calendar year to exceed $5,000, the member shall also not participate in the discussion whether to approve such payment. In any case in which the Council votes to approve a payment to a Council member or member of the family of such Council member, the minutes shall include: (1) the names of each person who was present for the discussion of the payment, (2) the names of each person who was present for the Council vote on the payment, and (3) the names and votes of each Council member who voted on the payment. For the purposes of this section, the family of an individual includes only his or her spouse, ancestors, brothers and sisters (whether whole or half-blood), children (whether natural or adopted), grandchildren, great-grandchildren, and spouses of brothers, sisters, children, grandchild.”

“The organization makes its governing documents, conflict of interest policy and financial statements available by posting to the organization's website.”

“Selection Criteria Used to Award the Grants or Assistance A member of a committee that selects the winners of a prize or named lectureship may not participate in a discussion concerning a candidate for the award if the candidate is the member's spouse, ancestor, brother, sister (whether whole or half-blood), child (whether natural or adopted), grandchild. great-grandchild, or the spouse of the member's brother, sister, child, grandchild, or great grandchild. Any such committee member shall reveal such conflict of interest before the committee considers whether such family member should be a prize or named lectureship winner. A prize or named-lectureship selection committee may not select one of its memberships as the winner of the prize or named lectureship for which it has been established.”