Harrisburg Academy

“The executive committee shall have and may exercise the powers and authority of the board of trustees in the management of the ordinary and routine functions and business of the corporation. In all other matters pertaining to the corporation, it shall have the power and authority of the board of trustees only in situations of emergency that require immediate action when it is not possible to call a meeting of the full board. In any event, the executive committee shall have no power or authority to authorize the expenditure of funds, except upon the approval of a majority of the assets management committee; amend the articles of incorporation; appoint or remove any trustee or officer; appoint or remove a head of school; adopt any plan of merger, consolidation or dissolution; authorize the sale, lease, exchange or mortgage of any property and assets; or take any action on matters committed by the by-laws or resolution of the board of trustees to another committee.”

“The form 990 is circulated and reviewed by all members of the governing bodies before it is filed.”

“The academy reinforces its written conflict of interest policy by redistributing it at the first board of trustees meeting every year and requiring each trustee to sign an acknowledgement that he or she has reviewed it and will abide by it. A trustee shall not vote or debate on any matter in which the trustee has a direct or indirect interest. The board of trustees may approve a transaction in which a trustee has an interest if the material facts of the transaction and the trustee's interest are disclosed and if the board of trustees approving the transaction in good faith reasonably believe that the transaction is fair to the corporation.”

“The head of school is evaluated annually by the board of trustees through a process administered by the board's mission & governance committee. Based on the results of the evaluation, the executive committee of the board makes a compensation adjustment recommendation that is acted on by the board. The committee used comparable data from the nais and other materials for guidance. The board reviews, approves and documents the compensation of the head of school. The rest of the officers yearly evaluations are done by the head of school and increases are based on the same rate as all other faculty, staff and administration. No comparables are used for these positions.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The harrisburg academy does not have a written document retention and destruction policy; however, follows the nais (national association of independent schools) guidelines in regards to document retention and destruction.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”

“The harrisburg academy established an audit committee in 2009 to assist the board of trustees in fulfilling its financial and compliance oversight responsibilities. The audit committee's responsibilities include: the annual review of the academy's financial statement for accuracy and quality, recommending the selection of the independent auditor for the academy, and the review and appraisal of the audit work of the academy's independent auditor. An independent auditor is selected and the financial statement is audited on a consolidated basis for the harrisburg academy and its related party, the harrisburg academy foundation. There are no separate financial statements issued for the individual entities. No changes have been made to this process.”