Whitpain Greens Swim Club

“In november 2024, the bylaws were amended to remove the requirement for a board member to serve one year before being considered for election as an officer.”

“The club has three types of voting members: (1) active family units: a family unit living in the same household who has paid annual dues, when payable, for the current fiscal year. (2) special members: an individual whose residence is in the same household but not a member shall be considered a "special member". A special member may not include a separate family unit consisting of husband, wife, or children whose residence is in the same household as that of an active member. (3) care dependent member: a child of an active member 23 years of age and above living in the same household due to a documented disability.”

“The active members in good standing elect the board directors at the annual meeting of the club members.”

“Amendments to the governing documents must be approved by at least two-thirds of the active members in good standing in order to take effect.”

“There are no committees with authority to act on behalf of the governing body.”

“The form 990 is prepared by an independent accounting firm with information provided by management and reviewed by the treasurer. A copy of the return is distributed to the board prior to filing with the internal revenue service.”

“The conflict of interest policy applies to all directors, officers, and key persons. Potential conflicts must be submitted to the board of directors in writing as soon as they are identified. After gathering any relevant information, the board of directors shall determine if a conflict of interest exists. The concerned director, officer, or key person shall not be present for the deliberation or vote on the matter. If an actual conflict is identified, the board will consider alternative transactions to the extent available prior to entering into the transactions and may approve the transaction by a vote of not less than a majority of the directors present at the meeting. The board must document in writing its basis for approval, including its consideration of any alternative transactions. Annual acknowledgement of the conflict of interest policy and annual disclosure of actual or potential conflicts is required.”

“The club makes its governing documents and conflict of interest policy available upon request. The club does not issue formal financial statements.”

“Facilities management 120,070. Paypal fees 4,430.”