Country Club of York

“Voting members may vote for the board of governors. A voting member is defined as (1) a resident family member, (2) a resident individual member, or (3) a junior member of the club and whose membership is in good standing. A resident member is one who resides permanently within a radius of seventy-five (75) miles of continental square, york city. A family membership is a married or single person with children or a widow or widower, who does not otherwise qualify as a member under any other membership classification. A resident individual member is an unmarried individual. A junior member includes an individual, or married couple, under the age of forty or both under the age of forty. Upon admission to the club, annual dues and assessments are due and payable monthly to keep in good standing and eligible to vote. Voting members shall have the right to one vote in any membership balloting. In the case of a resident family member or a junior member, the vote may be joint and may be cast by either husband or wife.”

“The president of the board shall appoint a governance and board development committee. This committee shall nominate one candidate for each full term and unexpired term as is required to fill the board. The names of the nominees proposed shall be approved or disapproved by the board by a majority vote. The governance and board development committee shall submit the names then to the voting members of the club. The membership can submit nominations of a qualified member by a written petition signed by 20 voting members. This shall cause a ballot for election to the board to be mailed to voting members, prior to the annual meeting. It shall include the governance and board development committee candidates and any other nominees proposed by petition. The membership shall return the completed ballots to the club. Those receiving the highest numbers of votes shall be elected and announced at the annual meeting.”

“The board is not empowered to do any of the following unless or until a resolution authorizing the same shall have been approved by a vote of majority of all voting members: 1. Borrow money - except for current expenditures which must be paid within one year. 2. Real estate transactions - purchase real estate, sell, lease away or otherwise dispose of its real estate, or any part thereof 3. Mortgage or pledge real estate - mortgage or otherwise pledge a security interest in its real estate, or any part thereof”

“Committees do not have the authority to act on behalf of the board. All recommendations from committees are taken back to full board for approval and action. Committee action shall be advisory to the coo/general manager who shall in turn be responsible to the board.”

“A pdf copy of the completed form 990 will be reviewed by the coo and board treasurer before filing with the irs.”

“Each board member completes an annual disclosure form listing any conflicts that could arise. During the course of business if any issue is discussed that board members could have conflict with, they will abstain from discussion and voting on that matter.”

“Personnel committee will review, using comparable data, and make recommendations back to board. Board will review, discuss and vote on a final decision based on the recommendations of the personnel committee. The final decision will be documented.”

“The organization does not make its governing documents, conflict of interest policy or financial statements available for public inspection as this is not required by federal or state law.”