Orchard Home and School Association Inc

“All parents and legal guardians of children enrolled at orchard school and all teachers and administrators of orchard school shall be members of the foundation ("members"). Contributions and membership dues will be solicited from members, but are not required to be paid in order to maintain membership.”

“Meetings of the members of the foundation shall be held at least twice annually. An annual meeting of members of the foundation will be held for the purpose of electing the officers of the foundation.”

“At any meeting at which an extraordinary item is to be voted on, notice of the extraordinary motion should be disseminated to all members in advance of the meeting. A vote of a majority of such members shall be necessary to approve the extraordinary motion. An extraordinary motion shall be deemed to be any motion to allocate in excess of $2,500 for an item not included in the pre-approved budget, a motion to significantly alter policies of the foundation or any motion, deemed by the president, in his/her best judgment, to be outside of the ordinary business of the members. The bylaws of the foundation may be amended by majority vote of all members attending any meeting of members of the foundation.”

“Form 990 is reviewed by members of the board.”

“A board member has a conflict of interest whenever the board member or family member or a business associated with a board member or family member has an existing or potential financial or other interest in a matter pending before the executive board that might reasonably be expected to impair the board member's independence of judgment or objectivity in the discharge of public governance responsibilities. An actual or possible conflict of interest shall be called to the attention of the president of the foundation executive board at the earliest opportunity by the individual board member or by any other person. Determination of recusal will be taken under consideration and voted on by the executive board. A board member who declares or has been found to have a conflict of interest shall be absent from any deliberations or vote on the matter determined to be a conflict, and the board member shall not take any actions to influence the outcome of the matter. In accordance with the policy, a board member must recuse himself/herself from a matter in which he/she has: any financial interest, direct or indirect, that is incompatible with the discharge of the board member's public duties or any personal interest, direct or indirect, that is incompatible with the discharge of the board member's public duties. A board member who has recused him/herself shall not receive meeting materials including a matter from which he/she has been recused. At the board meeting, the trustee must place his/her recusal and the reason to such recusal on the record prior to any discussion of the matter and must leave the room during any closed session held by the board to discuss the matter in question.”

“The organization makes its governing documents, conflict of interest and form 990 available to the public upon request.”