Holland Mutual Charitable Health Corp

“Form 990, Part VI, Question 11A A draft copy of the Organization's Form 990 (including required schedules), is sent to the Board of Trustees before filing with the IRS for their review and oversight. Any comments or changes recommended by the Board are reviewed by the Finance Department and if the changes are deemed proper, they are incorporated in the final 990 that is filed with the IRS. A final copy of the 990 that is filed with the IRS is made available to the Board via email or hard copy depending on the Board Member's preference.”

“Form 990, Part VI, Question 12c All Officers, Directors, Trustees and Key Employees are required to read and sign the organization's written conflict of interest policy annually. During the course of the year, annual in-services are given on the subject as well as annual education. Within their disclosure they are required to state their interests and those of their family members that could give rise to conflicts of interest. If a conflict of interest does arise, the matter is reviewed by the Corporate Compliance Committee and reported to the Board if necessary for further action. The Board Chair, the Board Committee, or the Board shall ask the interested person to leave the meeting, although they may make a statement or answer any questions on the matter at hand before leaving the room. The interested person will not vote on the matter that gave rise to the potential conflict and the Board or Board Committee must approve the transaction or arrangement by a Majority Vote of the Board Members present that has Quorum, not including the vote of the interested person.”

“Form 990, Part VI, Question 19 Written requests for the organization's governing documents, conflicts of interest policy, and financial statements are considered on a case by case basis.”