Birch Hill Terrace

“The executive committee will be composed of the officers of the board and will exercise the full authority of the board of trustees between meetings and will report its actions at each meeting. Members of the board of trustees will not receive compensation for their services as trustees; however, a member of the board of trustees may receive reimbursement of direct out-of-pocket expenses for efforts made on behalf of rwm.”

“The riverwoods group (trwg), a related party, provides oversite to the overall framework of rwm. Trwg primarily provides administrative services to rwm which do not involve any significant managerial decision making, but trwg does have ultimate authority and responsibility for rwm's budget. Rwm paid trwg a management fee of $256,504, administrative fee of $277,540, and it fees of $128,252 for all services rendered during the tax year. Compensation paid to officers and/or key employees of rwm by trwg is not considered to be a component of the management fee. Any compensation paid by trwg is as an employee of trwg; as required this compensation is disclosed on form 990, part vii, column (e) and (f) as well as on schedule j, part ii as compensation from a related organization; no compensation is deemed to have been paid by rwm to these individuals.”

“The bylaws were updated by the organization; the significant changes are as follows: -previously, rwm and related entities ("system participants") had their own stand alone board of trustees. Effective march 1, 2021, a single unified board will serve as the governing board for all system participants in accordance with the plan of reorganization. The board of trustees will govern each system participant separately. -the board of trustees will consist of no more than twenty (20), but no less than five (5) individuals. The board of trustees will also consist of at least four (4) resident trustees from either rwm or from the other system participants. Trwg will act in good faith to elect the candidates. Previously, rwm's board would consist of up to fifteen (15) members, of which two (2) members needed to be either residents of rwm or a family member of a resident, and one-third of the board needed to be nominated by trwg.”

“Trwg, an irc section 501(c)(3) supporting organization, is the sole member of rwm.”

“The member has the authority to elect all board trustees from the nominees presented to the member by the board.”

“The following actions by the board of trustees must be approved by the member before it becomes effective: (a) removal of a member of the board trustees; (b) final adoption of, and any approval of a material deviation from, the annual and any revised operating and capital budgets of rwm; (c) final adoption, and any approval of a material modification, of rwm's strategic plan; (d) transfer to any person or organization, with or without consideration, during any twelve (12) month period of tangible, intangible or mixed assets with a value in excess of $100,000; (e) any single incurrence, or cumulative incurrences in any twelve (12) month period, of indebtedness by rwm in excess of $100,000; (f) sale, lease or exchange of any material portion of the assets of, or the statutory merger, consolidation, corporate division, dissolution, or liquidation of, rwm or any subsidiary; (g) acquisition by rwm of substantially all of the assets of another entity; (h) appointment of a firm of independent public accountants to conduct an independent audit of rwm's financial statements or a special project which materially impacts assets, revenues or operations; (i) the participation by rwm or any subsidiary in a key strategic relationship entered into with an organization that is not a "participant organization", as such terms is defined in the member's bylaws; (j) appointment, evaluation, and compensation or termination of the executive director of rwm; (k) elimination or addition by rwm or any subsidiary of any line of business or service or program with actual or projected revenues in excess of one percent (1%) of the total budgeted revenue; (l) the amendement of the articles of agreement, bylaws or other governing documents of rwm where such propsed amendment would (i) impact the powers reserved to the member in these bylaws, (ii) reasonably expect to have any material strategic, competitive or financial impact on one or more participant organizations or on the system as a whole, or (iii) impact the obligations of rwm under any agreement between or among the participant organizations; (m) the exercise of rwm's reserved powers over its subsidiaries.”

“The form 990 is prepared by an independent accounting firm. Rwm has delegated the review of the form 990 to trwg's audit committee. After review by trwg's audit committee, a full copy of the final form 990 is posted to the board portal, providing the organization's board the opportunity to review the final draft before filing.”

“An annual conflict of interest questionnaire is sent to all trustees, officers and key employees. The questionnaire is prepared and affirmative answers are reviewed by rwm's legal counsel. No trustee shall participate as a member of the board in any decision affecting that trustee's personal financial welfare or the financial welfare of any other person, organization or institution with which that trustee is affiliated as an owner, employee, board member, or stockholder. This shall not preclude a trustee from voting on matters affecting the operation of rwm for the sole reason that a family member is a resident of the facility. In the event a trustee has such a conflict in a matter which is being expounded, deliberated and/or voted upon by the board, said trustee shall absent himself/herself from the board, and if the board meeting is not open to the public at large, shall absent himself/herself from the meeting room for the time period during which the topic is under deliberation and vote.”

“The executive director's salary is reviewed and approved by trwg ceo, following input from the organization's governing board. This process is documented in the executive committee minutes. Pay ranges for similar positions are analyzed annually and compared to wage information obtained through salary surveys and other labor market resources with similar conditions. Trwg ceo also contracts with an independent contractor who helps facilitate the gathering of salary information and shares that information with trwg executive committee. Consideration is given to the following developing pay ranges: -prevailing rates for similar work in other similar institutions -national, regional and local salary patterns -applicable legal requirements -standards established by professional organizations -the financial status of rwm the executive director's compensation was most recently proposed by trwg ceo and approved by the board during 2020.”

“The governing documents, conflict of interest policy, and financial statements are made available to the public upon request.”

“Change in the fair value of interest rate swap agreements 149,398.”