Hunger Solutions New York Inc.

“As part of the annual audit, our independent certified public accounting firm prepares a draft of the 990 and related supporting schedules from our internal records. The chief executive officer and controller review the draft form 990. Additional information required, additions, corrections, and/or questions are forwarded to the preparer. After form 990 is finalized, it is reviewed again by the controller to confirm that all changes have been included, the finalized form 990 is presented to the chairperson of the finance committee (board treasurer) for review and approval. Form 990 is then presented to the president of the board of directors for review and a copy is shared with the entire board prior to filing.”

“Hunger solutions new york, inc. (hsny) has a policy requiring members of the board of directors to annually complete and submit a "conflict of interest" statement to management declaring potential or actual conflicts of interest. Declared conflicts of interest, if any, are reviewed by the board president and discussed with the board members to come to a determination on how to proceed. Board members with conflicts of interest must be recused from votes pertaining to topics involving the area of the conflict of interest. It is also policy that employees must promptly disclose any actual of potential conflicts of interest, in writing, to the chief executive officer. The chief executive officer determines whether the disclosed relationship may interfere with the employees duties or damage hsny's interests or reputation. A violation of this policy will result in immediate and appropriate discipline, ip to and including termination.”

“The personnel committee of the board of directors periodically reviews the performance and compensation of the chief executive officer. No other officer or member of the board of directors receives compensation. Based on the personnel committee's presentation to the board of dorectors, the members of the board subsequesntly discuss, potentially alter, and vote on the compensation for the chief executive officer. The chief executive officer is the only employee meeting the definition of a top management official. The chief executive officer conducts or reviews an annual performance review for all other employees and determines and approves the employee's annual compensation based on performance and available funds consistent with the board approved budget”

“Upon receiving a request for documents deemed to be available to the public, such as form 990 or audited financial statements, a reasonable fee for copying will be quoted. After this fee is received, the requested documents are copied and released.”

“The organization has not changed its oversight process.”

“The single audit required under uniform guidance, 2 c.f.r. Part 200, subpart f is in process. Through no fault of the organization, a material grant award contract was not formally executed by the granting authority in a timely manner. The delay in finalizing the grant contract significantly impacted the ability to determine the total federal expenditures and to engage the auditors with sufficient lead time to complete the audit in accordance with uniform guidance. As soon as the grant agreement was executed, it promptly began the audit engagement process. The organization is actively working with its independent auditors to complete the single audit as soon as possible and is committed to maintaining compliance with all applicable federal requirements going forward.”