Community Roots Charter School

“The organization amended its bylaws during fy2020 to reflect the following changes: 1. Added a leave of absence clause to bylaws which provides a procedure for members who depart the board temporarily. 2. Fixed total number of board members at 12. 3. Updated the mission statement in the bylaws to show the charter school is a rigorous k-8 learning community.”

“The form 990 is reviewed by the director of finance and co-founder. The form 990 is then presented and reviewed by the board of trustees before electronically filing with the irs.”

“The organization has a conflict of interest policy applicable to all trustees, officers and key employees (if any). All applicable individuals are required to sign a conflict of interest agreement annually, disclosing any possible conflict of interest and be given the opportunity to disclose all material facts to the trustees or committee, with board delegated powers, who decides that a conflict of interest exists. After disclosure of the all material facts, and after any discussions with the interested person, he/she leaves the board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining, disinterested trustees or committee members decides if a conflict of interest exists. The board or committee determines by a majority vote of the disinterested trustees or committee members whether a conflict exists. Deliberation and decisions are recorded in the minutes of the board. Annual disclosure statements are reviewed annually by the audit committee.”

“The process for determining compensation for the organization's co-founders and cfo includes the use of comparable data such as pnp staffing annual non-profit salary review, guidestar comprehensive compensation review, and nycdoe pay scale. The board of directors reviews the collected data and votes on the compensation. The process last occurred in fy2020 with the annual budget, and is documented in the minutes of the board.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is posted on guidestar.org and other similar types of websites. In addition, the financial statements, conflict of interest policy, articles of incorporation and by-laws are also available upon written request at 51 saint edwards street, 3rd floor, or by calling the organization directly at 718-858-1629.”

“The school has a finance committee that is responsible for oversight of the audit and selection of the independent auditor. The process has not changed from the prior year.”