Pikes Peak Real Estate Foundation

“The executive committee is composed of the board's officers as well as two additional directors selected by the board; all board members are welcome to participate in executive committee meetings. The executive committee is empowered to authorize transactions by the executive director that meet criteria laid out in the strategic plan approved by the board of directors.”

“The board is presented the complete 990 via email; board members are given a review period before approving the 990.”

“The foundation is committed to integrity and fairness in the conduct of all its activities. Inevitably, the interests of directors and employees will involve them in organizations, causes, and other endeavors that intersect with the affairs of the foundation. It would disadvantage the foundation to deprive it of the involvement of interested colleagues, but their participation in foundation decision-making cannot impair the fairness and integrity of foundation processes. Directors and employees of the foundation are committed to communicating fully with the foundation regarding any relationship or commitment that could affect the impartial fulfillment of their role in the affairs of the foundation. Disclosures ordinarily should be made to the ceo or president by members of the staff and to the chair of the board by other members of the board of directors. Formal notation of disclosures should be a part of the process. Members who have conflicts of interest shall recuse themselves from any discussions or deliberations regarding the interested transaction. Documentation of any deliberations and decisions can be found in the board minutes.”

“The performance evaluation of the executive director is a two-part process - a formative assessment that occurs all year and a summative assessment that occurs at year end. The formative assessment occurs at no less than monthly meetings between the executive director and the board president. These meetings are a chance to talk over current projects, recent achievements, and upcoming events or projects. During the meetings, the board president takes notes on the progress of the executive director toward meeting the organization's goals as outlined in the annual workplan and overall strategic plan. The summative assessment begins at the start of the fourth quarter of the calendar year. The performance review committee (prc), appointed annually by the board chair, requests the executive director compose a self-evaluation to include: performance against job competencies, goal achievement summary, a list of any additional accomplishments, and an initial draft of the ensuing year's goals. At the same time, the prc collects additional information and feedback from board members, key volunteers, and staff as appropriate. After reviewing the executive director's self evaluation, the prc meets to draft its comments/feedback. The prc then meets with the executive director to discuss the performance review and finalizes the annual evaluation. The board chair then presents a brief performance review summary to the executive committee in executive session. Approval is needed from the executive committee for the ensuing year's annual goals. The executive committee may discuss/recommend a change to the executive director's compensation at this time for subsequent board approval. At its annual meeting in executive session, the board chair provides a brief performance review summary for the entire board. The board chair may, at this time, recommend a compensation change for the executive director. Compensation surveys from mountain state employers council and the council on foundations and philanthropy colorado are used to determine this compensation change. The board chair also presents the list of proposed goals for the ensuing year. Board members discuss and come to consensus on goals and compensation adjustments, if any. The board adjourns from executive session and votes to approve the performance review, compensation, and goals for the ensuing year. Following board approval, the board president and chair meets with the executive director to finalize the annual review process. This process last took place in 2024.”

“The organization's governing documents, conflict of interest policy, and financial statements are made available upon request.”

“Consulting fees: program service expenses 60,333. Management and general expenses 26,813. Fundraising expenses 0. Total expenses 87,146.”