Salem Pantry Inc

“The organization has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management and is ready to be filed with the internal revenue service, it is submitted electroncially to members of the organization's governing body for any comments prior to its submission. The governing body is provided time to review the prepared form 990 and provide comments. Any comments are then provided to the executive director and board president who groups and summarizes comments and is responsible for filing the return. Any issue is documented and addressed until the return is finalized and approved for filing.”

“The policy is reviewed with new board members and they are asked to sign the conflict of interest statement. Disclosure and determination: in connection with any actual or possible conflict of interest, an interested person disclose the existence of his or her financial interest or personal interest and all material facts to the trustees, officers, and members of any committees with board-delegated powers considering the proposed transaction or arrangement. After disclosure of the financial interest or personal interest, and after any discussion with the interested person, the interested person shall leave the board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. Board members are required to sign and date the following statement. A. I am not aware of any relationship or interest or situation involving my family or myself that might result in, or give the appearance of being, a conflict of interest between such family member or me on one hand and the salem pantry on the other. B. The following are relationships, interests, or situations involving me or a member of my family that i consider might result in or appear to be an actual, apparent, or potential conflict of interest between such family members or myself on one hand and the salem pantry on the other. I have read and understand the salem pantry's conflict of interest policy and agree to be bound by it. I will promptly inform the board chair of the salem pantry of any material change that develops in the information contained in the foregoing statement.”

“The salary of the executive director is well researched and reviewed by the executive committee with a recommendation to the board. The salary was incorporated in the 2022 budget. In preparation for the 2022 budget, the process is includes outside research on salaries reviewed with recommendation by board chair to the executive committee and then approved by the board as part of the budget process. Actions that involve increases after the budget approval are reviewed by the finance committee and then the board for final approval. Minutes from executive committee, finance committee and board meetings. For key employees, the executive director leads the process of compensation for such employees to understand competitive wages and salaries, and proposes starting and increasing compensation as either part of the hiring or annual review process. These are discussed with the board chair and are incorporated explicitly in the annual budget approval process which includes an approval and recommendation to the board by the finance committee and final approval of the board. Minutes from finance committee and board meetings.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue service code upon request; guidestar.org; mass. Attorney general webiste http://www.charities.ago.state.ma.us/charities/ and other similar types of websites. In addition, forms 990 and 1023 as well as the financial statements and conflicts of interest policy are available upon written request or by calling the organization.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue service code upon request; guidestar.org; mass. Attorney general webiste http://www.charities.ago.state.ma.us/charities/ and other similar types of websites. In addition, forms 990 and 1023 as well as the financial statements and conflicts of interest policy are available upon written request or by calling the organization. Key employees are required to initial at the end of item a or complete item b, whichever is appropriate, and sign and date the statement. A. I am not aware of any relationship or interest or situation involving my family or myself that might result in, or give the appearance of being, a conflict of interest between such family member or me on one hand and the salem pantry on the other. B. The following are relationships, interests, or situations involving me or a member of my family that i consider might result in or appear to be an actual, apparent, or potential conflict of interest between such family members or myself on one hand and the salem pantry on the other. I have read and understand the salem pantry's conflict of interest policy and agree to be bound by it. I will promptly inform the board chair of the salem pantry of any material change that develops in the information contained in the foregoing statement.”

“The organization did not change its oversight process or selection process for 2022.”