Upstate Homeschool Co-Op Inc.

“The organization documents the actions of the board meetings through a written agenda that is provided to all the board members prior to the meeting. This agenda is used to guide and document the discussions and any decisions from the meeting.”

“Any committee recommendations that require the authority of the governing body are presented to the board and included on the agenda that guides and documents the discussions of the meetings held by the governing body.”

“A copy of the Form 990 was provided to the organizations governing body before it was filed. The directors and key employees are an integral part of the form preparation and have reviewed the financial information that is contained in the form. In addition, board members have been consulted regarding questions that were addressed in the form. The directors correspond on a regular basis with the Finance Coordinator and the independent accountant.”

“Persons deemed to have any conflict of interest are restricted from the discussion and prohibited from voting on those matters. This is monitored on a regular basis among the board members and other influential persons. Persons serving on the Board of Directors do so on a voluntary basis. They do not receive monetary compensation for their service. Board members that are compensated for services to the organization do not participate in the votes that concern matters in which there is a conflict of interest.The organization has a long term lease commitment with a church whose senior teaching leader serves on the Board of Directors. This board member recuses himself from all discussions and votes regarding this matter.”

“When determining compensation of the executive director and other employees, similar organizations have been surveyed. The board strives to stay in line with the pay levels of other similar organizations. The executive direction makes recommendations which the board takes under advisement when reviewing and approving salary increases. Persons serving on the Board are not compensated and are prohibited from discussing or voting on the salary arrangements of any related party. The Executive Director is a non-voting member of the board and is restricted from discussions regarding her own pay.”

“The executive director in agreement with the human resources coordinator makes recommendations which the board takes under advisement when reviewing and approving salary increases. Persons serving on the board are not compensated. The ED recuses herself on any discussion regarding her pay.”

“Form 1023 and Form 990 are made available to the public upon request. The Finance Coordinator is responsible for providing the forms available for public inspection. Policies regarding the operation of the program are posted on the website.”